UCC Meeting Minutes

UCC Committee Meeting Minutes 2012-05-15

Tue, 15 May 2012 17:43:58 +0800

UCC Committee Meeting Minutes 2012-05-15

Meeting begins 16:06 UCC Standard Time

Present: [TPG] [SLX] [EDO] [M12] [ASH] [*OX] [JAB] [BOB]
Apologies: [SZM]

President's Report
------------------
- Interesting disagreement between [SZM] and another committee member
  caused [SZM] to resign to work on his studies.
  - SGM in 2 weeks time.
- MegaLAN is moving along. Email from Theatres saying all "yes".
  - Working on Power
  - All is well
- That is all, but is reserving [BOB]'s rights

Vice-President's Report
-----------------------
- Has been an interesting and depressing week
- Thanks [SZM] for his service to the club.
- Hopes we can spread the load and be nice, so no-one else has to resign.

Phone rings, [ASH] answers. It's [BOB]. No one has checked the mail, so he
will.

Treasurer's Report
------------------
- Drama happened, but none of it involved the money
- We have money
  - $1844.24 in Westpac
  - $2114.19 in Guild
  - Nothing in the safe
- Burnt through 48 cans of solo, we need to buy more.
- Still incredibly annoyed about getting non-round amounts of money from
  the fridge
- Would like to thank [SZM] for all of his work for the club, and would like to
  apologise for any part he played in his departure.

[BOB] arrives.

Secretary's Report
------------------
- Deposit has been sent to Camp Leshenaultia
- Tickets have been printed and cut for the MegaLAN
- Have emailed College Representatives to start discussions about Heathred
- Have emailed and spoken to PLUG about events in loft
- Treasurer's account has been locked for striking me with the club seal
- Have Resigned, due to a number of reasons, all personal
  - Thanks to all members of this committee and past committees
    for supporting and continuing to support the club
    - Over the last 14 months I have learnt a huge amount about technology,
	and people. I still know very little, but what I do know is as a 
	direct result of being involved with the club's committee.
  - I apologise for the suddenness of this decision. I wasn't expecting it either.
  - Finally, I encourage active members to run for the position of Secretary.
  - Good luck!


Fresher Rep's Report
--------------------
- The freshers are as happy as a spy sappin' a sentry
- Fresher of the Week: Samuel Shenton [SAS]
- Here approx. 4 days a week
- Favourite game: Assassins Creed 2
- Is actually here to learn programming *audible gasp*
  - Applause
- Does not use windows while in the clubroom
  - Puzzled approval
- Learning to use Python
- He should replace [SZM] as the committee's 'Sam'.
  - [BOB] thinks he should probably dye his hair, too.
- Freshers are happy

OCM Reports
--------------------
[M12]'s Report:
- There have been a lot of strange noises in Cameron Hall this week.
- He has not done nothing this week.
- Did a coke run
- "Live below the line" was terrible
  - Has a new outlook on potatoes: they get boring after several days
- Booked the loft for PLUG events.
- Treasurer training will probably happen last week of term.
[ASH]'s Report:
- Drama happened(TM)
- Discussions with the club representatives/college representatives happened
- As for what else: Liver is happier now.
- Now has gastro. Everything wants to kill [ASH]
- Inappropriate conversations about runny poo from [TPG], [ASH] and [BOB].
[*OX]'s Report:
- Did his Tech Talk
  - Possibly a bit too much info in the talk
  - [BOB] slept through it; it was good.
- In two weeks: [DAA]'s Python Talk
- Is, on a scale from 1 to 10, cut up "about an 8" about [SZM] leaving.


Machine Technical Reports
-------------------------
- We have them.
Servers
- meersau is unwell. It wouldn't boot, then did. 
- Should have a backup
- New heathred is "stable"
  - Should we virtualize everything and run a more stable, vm-friendly OS.
  - Disagreement
  - Game server code is unstable.
Network
- We have one
- It is more stable than UWA's network
- SNAP is dead*
  - *may not actually be dead
Desktops
- Catfish had a hiccup involving graphics drivers.
  - [GOZ] is the only person who understands this.

New equipment
- Frederick is working.
  - Noise has been made.

Drinks and Snacks
-----------------
We have drunk all of the Solo
- [BOB] Declares an emergency
- Unisfa bought out UCC's, UniGames and UWAnime's drink supplies
- *sigh*
- Does UCC want to complain?
  - No, we got money.
  - [EDO] would like to ask them not to do it again.
  - [ASH] is in favour of us getting money.
  - Needless argument
- We need to buy more coke and solo
  - [M12] will go on another coke run.
  - [TPG] agrees to go tomorrow morning.
  - Between 11:00 and 12:00
- We have drinks in the Coke Machine, but we can't get them out
  - [BOB]: "Yeah..."
- [M12] notes that the system of reimbursements is stupid
  - This is ignored, because [TPG] is rich.


Mail, Guild and SOC
-------------------
- Junk mail from WestPac
- Every single event now needs an event management plan
  - We do this anyway
  - We're incorporated, we can do what we like
  - But no grants or advertising
- There is politics
  - [M12] doesn't want to piss people off
  - [BOB] does, sort-of


Old Action Items
----------------
- [SZM] to set up VLAN and stuff for VMs
  - Not done. [SZM] suggests this is either reassigned, or abandoned.
  - 'wheel' can do this if they care
- [DJA] to set up snort for VMs
  - Again, a wheel issue, not yet done
- [EDO] to attend some form of Treasurer Training
  - Not yet happened. Will maybe happen soon.
- [M12], [EDO] and anyone else who is around to go on snack run on Wednesday (or before next meeting!)
  - Done! Huzzah! Was nicely overdone.
  - [ASH] and [JAB] leave for Milky Ways, derailing the meeting
  - [ASH] has forgotten his UID and PIN. derp.
  - Milky Ways were [JAB]'s "favourite thing" as a kid.
  - Puns derail the meeting
- [BOB] to spend up to $350 on fixing the coke machine
  - The coke machine needs a new motor, which still has not arrived.
  - Has not spent any more money, yet.
  - Saying 'more money' around is dangerous.
  - [BOB] dreams of racing motors.
  - Will be conducting a survey later this week (tomorrow)
    - It is for the evil HCI assignment.
- [TJB] and [TPG] to continue organising the MegaLAN
  - In progress.
  - Venue booked, waiting for email
  - Power almost organised, looking for breakout gear
  - Seating capacity for ~80 people
  - Power capacity may be interesting, for 80 people
- [ASH], [BOB], other wheel members to discuss Heathred with college representatives
  - In progress
  - [BOB] may or may not have fallen off a chair
  - Jeremy displays an image which looks like something it isn't.
    - The meeting is derailed
- [*OX], [ASH], and [DJA] to organise Murphy's Lore writer's thing around the Tech Talk
  - Not done
  - Will do if we can approve pizza this thursday!
- [SZM] and [M12] to talk to PLUG about events in the loft
  - [SZM] has spoken to [NTU] and emailed PLUG an apology
    - [NTU] seemed fine with us booking the other two dates, but the email has gone unanswered
  - [M12] has booked the loft.
    - Told "seriously, it's the loft"
- Someone who cares (cough, Ministers for Advertising) to make posters
- [EDO] and [SZM] to handle payment of $400 deposit to Camp Leshenaultia
  - Done
- [SLX] to be in charge of organising the Camp (DELEGATION)
  - Is happening, hopefully.
  - Getting event management plan handled
- Wheel (ie: [ASH]) to setup Kerberos, and implement phasing out of WinAdmin
  - Might happen eventually

General Shouting
----------------
[JAB] : [JAB] application for door
- Freshers may or may not be allowed on door in first semester.
  - This is a tradition, and yes, [BOB] is lecturing on it
- Have the things been things.
  - Yes, but not correctly
  - The only thing that [ASH] found incorrect was the door policy URL
  - [ASH] moves that whatshisface ([JAB]) be put on door.
    - [SLX] seconds
    - 6 for, 1 abstains, motion passes

[SZM] : Someone needs to organise an SGM to elect a new Secretary
- An email has been sent out, for Tuesday 1pm 29th
  - [M12] will send something or see someone about it
  - Need to email G-News. Add to UWA calendar. Something that works.
- Does anyone 
  - [M12] does
  - There is at least one person

- [EDO] to be reimbursed $543.42 dollars for snacks and drinks
  - Disturbing noises emerge from Unisfa
  - [*OX] motions this happens, [TPG] seconds.
  - 5 for, 2 abstain, motion passes

- [ASH] moves that we increase the consumable budget to $300.00:
  - [*OX] seconds that motion
  - [BOB] says "We're always buying drinks and snacks, why don't we waive the limit for snacks and drinks"
  - Argument
  - The motion is retracted by [ASH]
- We could set it up with the same rules as withdrawing money from the Guild
  - Or we could use the lists
  - No.
- [ASH] moves that we can refund people for snacks and drinks, with two
  signatures from the exec, as long as it is recorded at the next meeting.
  - [EDO] seconds
  - 4 for, 1 against, 2 abstain, motion passes

- [ASH] moves that the consumables budget be reduced to $40 per week
  - [EDO] seconds.
  - Unanimous

- Subsidising members from Albany's entrance to the MegaLAN
  - This is generally a good thing.
  - We're also playing them in Age of Empires II
  - [*OX] moves that we subsidise the members of the computer club at UWA's Albany
    campus
    - [EDO] seconds
    - 7 for, unanimous

- [ASH] stutters about #game-server:
  - From the colleges perspective: were planning to advertise this
  at the beginning of Semester 2's Intercollege LAN.
  - Most of these issues have kinda-been resolved.
  - The colleges will possibly submit a kind-of proposal.
  - Suggests people don't join #game-server
  - They also want to run a Battle.net, would have to be firewalled


- [BOB] moves that we finish the meeting
  - He's not on committee, but has a point.

Meeting closed at 17:17 UCC Standard time 

Current Action Items
--------------------
- [EDO] to attend some form of Treasurer Training
- [BOB] to spend up to $350 on fixing the coke machine
- [TJB] and [TPG] to continue organising the MegaLAN
- [ASH], [BOB], other wheel members to discuss Heathred with college representatives
- [*OX], [ASH], and [DJA] to organise Murphy's Lore
- Someone who cares (cough, Ministers for Advertising) to make posters
- [SLX] to be in charge of organising the Camp
- [EDO] to reimburse himself $543.42 for drinks and snacks
- [TPG] and/or [M12] to go on a drinks run Wednesday (tomorrow) at ~10:00-11:00
- [TPG] to organise an SGM to find a new secretary.

UCC Committee Meeting Minutes 2012-05-08

Tue, 08 May 2012 17:57:03 +0800

UCC Committee Meeting Minutes 2012-05-08

Committee Present: [TPG] [SLX] [EDO] [SZM] [M12] [*OX] [ASH] [JAB]

Others Present: [SAS] [GOZ] [AMS] [BOB]

Meeting Opened at 15:58

President's Report
------------------
- Doing setup of new Heathred; same address as old Heathred
  - Having a war with [ASH] over it
- Got in contact with Theatres about the MegaLAN
  - Tentative booking for 6th and 7th July
  - We shouldn't need any staff
  - Just need to sort out details; setup, power, snacks etc
- Heard from [BOB] that new motor for coke machine is on its way


Vice-President's Report
-----------------------
- We had the Quiz Night, it was very good
  - Thanks to everyone involved, especially [M12] and [SZM]
- Mike Nye from Xpanse has donated a sunblade, switches, and other interesting things
  - Suggests a thankyou present
- His bedroom flooded with shit
- Things are progressing well
- Assignments are fun
- There is a wake for SNAP on Friday, being organised by [MRD]
  - SNAP dies on Friday at 5:00pm

Treasurer's Report
------------------
- We still have money. Don't worry.
  - [TPG] asks if we can cover the camp and LAN
- Balances are (roughly):
  - $1700 in Westpac
  - $2200 in Guild
  - (So yes)
- We currently owe no money to members
- Have got most pledges for new Heathred
- Assignments are fun
- Hasn't got the details for the Treasurer Training yet
- We got a phone bill for April
  - Cannot locate the bill for March

Secretary's Report
------------------
- Quiz Night happened last Thursday (2012-05-03)
  - Thanks to [M12], [ROW], Laura Hodge, Ashby ????, [MRD]
  - It went well. The UCC Presidents' Table didn't win though.
- Progcomp Preliminary Round 2 happened last Saturday (2012-05-05)
  - The Final Round(s) are next Monday (2012-05-14)
- Contacted Camp Leshenaultia; we need to send a form with $400 deposit
  - Reminder: The booking dates are 21st September to 24th September
- Didn't do any work on VMs
  - Have removed the talking scripts on robotnik though
- Everyone should attend [*OX]'s Tech Talk on XML, which is THIS THURSDAY
  - (2012-05-10)
- The crontab on motsugo appears to have disappeared. I suspect [BOB].
  - Have written a new crontab for all committee scripts
  - Wrote a script to do the formatting of the reminder emails, to simplify the crontab
  - Do not delete it.
- Assignments are fun

Fresher Rep's Report
--------------------
- The Freshers are as happy as a necrophiliac in a morgue
  - Which is strangely appropriate for some reason
- Meet The Fresher (Tim Killick)

[JAB] : Fresher of the Week: Tim Killick. Fav Game = Majora's Mask. 12 hours a week here or uni games. Swaps a lot. Knows the correct method to silently kill someone with a knife and the approxiamte noise/reaction to a backstab (sharp outtake of breath) More of 'hffffff'

  - He is a spy

[BOB] arrives 16:08

- Freshers are happy

OCM Reports
--------------------
- [*OX]'s Report
  - Tried to run a Tech Talk last Thursday.
  - 2 people showed up. Yeah.
  - It has been rescheduled for this Thursday at 6:00pm
  - Hopefully more than 2 people will show up. Or bad things will happen.
  - Assignments are fun

- [M12]'s Report
  - Quiz Night was suitably amazing
  - Slightly disappointed at the lack of old guard
  - [BOB] says it was really good; unlike last year's
  - Is hungry; issues threats to people with food
  - Live below the line is difficult; people should donate

- [ASH]'s Report
  - [M12] and [ASH] greet each other
  - There has been Drama on IRC
    - It has been resolved*; refer to General Business
  - Minecraft server (which runs in its own VM and OS) is up and running on new Heathred
  - Spent 5 hours setting it up
  - Threatens Heathred
  - Discussion about... something that [SZM] can't hear
  - Is thinking
  - Will discuss the rest in General Business

??? arrives 16:15. [M12] exclaims that ??? is alive. ??? exclaims that [M12] is alive. ??? leaves 16:15

Machine Technical Reports
-------------------------
Servers
  - We have them
  - [TPG] New Heathred has been setup, on .66
    - [ASH] says this depends on your definition of "setup"
    - [TPG] and [SLX] say it is good enough
    - Issues with network, and reboot
    - [ASH] blames debian
    - [EDO] blames [ASH]
- [BOB] Motsugo's crontab got deleted by a stray grep command
  - Watch out for stray greps
  - Apparently lots of people ran the same command to delete it multiple times
- [SLX] Motsugo's root password has not been changed by [333]

Network
- We have one
- [TPG] it seems stable
- [MRD] suggested recabling the clubroom
  - [BOB] hopes he has forgotten about it
- [SLX] says [MRD] has also been working on breaking/setting up Bitcumen
  - [BOB] doesn't know what we will use Bitcumen for
  - [ASH] has an idea involving phones for Bitcumen

Desktops
- [TPG] Red is having slight issues
  - [ASH] and [SLX] say that [BOB] pulled it apart
  - It now doesn't boot
  - Well done [BOB]. 56 hours to fix. 10 minutes to destroy.
- [SLX] Red has a new twin; it is called Crimson
- People all shout stuff about Characid at the same time
  - [SZM] doesn't hear what it is, because other people are shouting about other stuff
- [ASH] Pinball's network is screwed, because someone did something horrible
- [TPG] likes Napoli for playing Psychonauts
- [*OX] has had general complaints from members that our desktops are shit and broken
  - Committee threatens people
- [BOB] proposes we get rid of WinAdmin, and give a bunch of people the clubroom password
  - Discussion occurs
  - Kerberos kerberos kerberos
  - Permissions permissions permissions
  - Discussion deferred to General Business

Peter Chan arrives 16:23 and puts a LCD on the fridge, then departs

New equipment
- We have a server, 6 switches, and a new sunblade 2000 called Crimson, all donated by Mike Nye
  - No one has tried them out
- [TPG] says he could almost run Acess on the server
- [EDO] says we need to give [JAB] a tour of the machine room
- [JAB] is terrified

[GOZ] leaves 16:26

- General wasting of time occurs

Drinks and Snacks
-----------------		
- [TPG] Coke/Snack run was not done
  - [EDO], [SZM] and [M12] are suitably ashamed
  - [SZM] had assignments
  - [EDO] and [M12] were both in the clubroom waiting for each other, at the same time -_-
- [M12] and [EDO] to do a snack run tomorrow morning. 
  - The coke/snack run will depart at 10:30am sharp
  - Argument about who will go on the snack run
- [TPG] we need chocolate, and drinks

Mail, Guild and SOC
-------------------
- [TPG] checked mail yesterday; there was a letter from altronics for [BOB]
- [SZM] checked mail today; nothing
- [M12] says next SOC meeting is next week

Action Items
------------
- [SZM] to set up VLAN and stuff for VMs
  - Not done. Blames CQM
- [DJA] to set up snort for VMs
  - Probably not done. [DJA] has been sick.
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
  - Done, success
- [EDO] to attend some form of Treasurer Training
  - Not done; it is probably in the process of possibly being organised to maybe happen at some point this year
  - [SZM] refuses to remove this from the list of Action Items. It is important.
- [M12] to obtain cash and carry card from whoever possesses it currently
  - Not done
    - [M12] Who has it?
    - It is not in the pidgeon holes
    - [BOB] had it. No one is surprised. He has all our cards.
  - Done
- [M12], [EDO] and [SZM] to go on snack run on Friday
  - Not done; will be done tomorrow (but [SZM] can't help)
- [BOB] to spend up to $350 on fixing the coke machine
  - In progress (motor should be on its way)
- [TJB] and [TPG] to continue organising the MegaLAN
  - In progress
- [ASH] to talk to colleges and UCC about gaming server (subject to Heathred being setup)
  - In progress (General Business)
- [DJA] and [ASH] to organise Murphy's Lore writer's night
  - In progress; they are arguing about who should actually create the event
  - It is set for the same time as the Tech Talk
  - [*OX], [ASH], and [DJA] to organise Murphy's Lore writer's thing around the Tech Talk
- [*OX] to write a poster about thinterm usage, maybe
  - Maybe == No
  - Assignments are fun
- [SLX] to handle acquirement of a new Sunblade 2000
  - Done by [SLX] and [BOB]
    - Thanks to Mike Nye, who is awesome

General Business
----------------
[ATA] and [NTU] : Can PLUG hold a workshop in the Loft for Tuesday 20120508-1830 and Tuesday 20120522-1830 ? 
                  (if those don't work out, Tuesday 20120724-1830 as a fallback ? )
- The first date listed is tonight
  - [BOB] lectures committee about responding to emails
    - As secretary, [SZM] is responsible for correspondance
  - [SZM] will take responsibility
- [SZM] will email PLUG
- [M12] will deal with booking the dates

[EDO] : [333] has created a number of QR codes for the UCC domain, we can use these on posters and other advertising material
- [SZM] What posters?
- Someone who cares (cough, Ministers for Advertising) to make posters and use these

[SZM] : Payment of $400 to Camp Leshenaultia for the deposit
- [ASH] moves to pay Camp Leshenaultia the $400 required for a deposit
  - [SZM] seconds
  - Motion passes unanimously
  - [BOB]'s vote does not count

[ASH] and [TPG] : Discussions about Heathred and Access to Non-members
 - Lengthy discussion occurs; emailed to committee-only@ and wheel@
 - [M12] motions that discussion is referred to the college representatives, and wheel group
   - [TPG] seconds
   - 7 for, 1 against, motion passes

[GOZ] returns 17:06

[SZM] : General stuff that needs to be done for Camp
  - [BOB] Once we have a definate booking, we need to do event management plan, budget, advertise, etc
  - [SLX] volunteers to be in charge of organising the Camp

[BOB] : Replace WinAdmin with access to clubroom password
  - [BOB] Speaks of the benefits
  - Committee is in favour, provided we can make /home secure on clubroom machines
  - [BOB] discusses the benefits of Kerberos for doing this
  - [ASH] moves that subject to wheel's approval, WinAdmin is phased out, and replaced with a "sprocket" or "axle" group
    - [SZM] seconds
    - [SLX] asks whether we will be moving WinAdmin people to the new group automatically, or not
      - This will be decided later
    - Motion passes unanimously

Meeting closed at 17:14

Current Action Items
--------------------
- [SZM] to set up VLAN and stuff for VMs
- [DJA] to set up snort for VMs
- [EDO] to attend some form of Treasurer Training
- [M12], [EDO] and anyone else who is around to go on snack run on Wednesday (or before next meeting!)
- [BOB] to spend up to $350 on fixing the coke machine
- [TJB] and [TPG] to continue organising the MegaLAN
- [ASH], [BOB], other wheel members to discuss Heathred with college representatives
- [*OX], [ASH], and [DJA] to organise Murphy's Lore writer's thing around the Tech Talk
- [SZM] and [M12] to talk to PLUG about events in the loft
- Someone who cares (cough, Ministers for Advertising) to make posters
- [EDO] and [SZM] to handle payment of $400 deposit to Camp Leshenaultia
- [SLX] to be in charge of organising the Camp (DELEGATION)
- Wheel (ie: [ASH]) to setup Kerberos, and implement phasing out of WinAdmin

Minutes uploaded by [SZM] at 17:57 on 2012-05-08

UCC Committee Meeting Minutes 2012-05-01

Tue, 01 May 2012 17:24:48 +0800

UCC Committee Meeting Minutes 2012-05-01

Committee Present: [TPG] [SLX] [EDO] [SZM] [JAB] [ASH] [*OX] [M12]

Others Present: [BOB] [SAS]

Meeting opened at 16:08


President's Report
------------------
- Busy week
  - Moral of the story: Do assignments on time
- Locked accounts today
  - About 90 accounts were locked

- Has worked on new Heathred
  - We want to get a new cooler, since the top can't be sealed
- Things are happening
- Starting to prepare for MegaLAN

Vice-President's Report
-----------------------
- Busy week
- Progcomp happened on Saturday, and it was very good
- We got an email from Rob of ComSSA about the Camp
  - They are interested
- Things are happening to the Coke machine
- Tech talk is happening; [*OX] is doing it on XML
- We have been offered another Sunblade 2000 by Mike Nye
  - Discussion referred to General Business

Treasurer's Report
------------------
- We have money
- $1864.24 in guild, 
- $1760.24 in westpac
- No money in safe
- All money owed to members has been reimbursed
  - Except money owed to [MSH] for ssl certificate; require a receipt

Secretary's Report
------------------
- Tried to start work on VMs
  - Made a plan, emailed wheel@, organised everything
  - Did stuff to robotnik instead of implementing the plan
    - No one likes robotnik's newfound speech :(
- Ran Programming Competition Preliminary Round 1 (2012-04-28)
  - The current leader is Peter N. Lewis
    - Congratulations also to [TPG] and [SLX] for attending
  - Results are at http://progcomp.ucc.asn.au/results/
  - Preliminary Round 2 is Next Saturday (2012-05-5)
  - Finals on Monday 14th May
- Quiz Night is this Thursday (2012-05-03)
- We have mail. It is the receipt for the blind.
  - Thanks to [MRD] for obtaining the blind
    - Insert horrible puns
Fresher Rep's Report
--------------------
- Freshers are as happy as hands in a sugar bowl
- Meet the Fresher
  - [JAB] gives report Cameron Johnson
    - He likes World of Tanks
    - He likes sandwiches
    - [*OX] threatens the Freshers
      - He is the avatar of hatred (apparently)
- Freshers are happy

OCM Reports
--------------------

[M12]'s report
  - COME TO THE QUIZ NIGHT
  - Come to the quiz night if you come to the tech talk
  - Still hasn't got through to Camp Leshenaultia
    - Has tried three times
  - Uncharity vigil has been postponed; it is not on May the 4th
  - Discussion about how we should do stuff on May the 4th
    - [EDO] doesn't like Starwars

[*OX]'s report
  - Has gained a new appreciation for the amount of work required to make a tech talk
    - Thanks everyone who has made one; they take a lot of work
  - Everyone should attend the tech talk on Thursday
  - The new layout of machines has improved the flow dramatically
  
[ASH]'s report
  - Has nothing interesting to say
  - Has accomplished nothing
  - Feels terrible (is sick)

Machine Technical Reports
-------------------------
Servers
- [SZM] Robotnik has an awesome new announcements system (NOTE: It has now been removed due to complaints)
- [TPG] is working on setting up new Heathred (which will be called Heathred)
  - People seem to be in favour of this name
- [TPG] Martello went down due to power blip
  - It is not on the UPS
  - [BOB] threatens Martello
- [BOB] has fixed spamassassin
  - People are still getting spam
    - [SLX] considers it morale building for door members to get spam
  - Apparently spamassassin is sentient
- [BOB] door broke, and unbroke this morning

Network
- We have one
- [SLX] There have been some issues with DNS changer on the wireless, which should be resolved now
- [BOB] wants to note that the UWA network went down the Thursday before last Thursday
- [TPG] We had some issues with the SSL certificate changeover; now fixed
- [TPG] is looking into our DHCP lease problem on the wireless
  - There are only 61 addresses on that range; leases aren't getting renewed
- [SLX] Clearwing was off and has been turned on
- General debate about wireless


Desktops
- We have them
- [SLX] Red can now play Quake III
- [BOB] Porcupine has been updated to the latest version of Ubuntu
  - [SLX] It is in the process of having its Ubuntu broken
  - Discussion of what number the latest Ubuntu is

New equipment
- [EDO] likes this new really sick and can't feel like talking [ASH]
  - [ASH] It appears [EDO]'s shell was set to sl! (As of 5 minutes from now...)

Appliances
- [BOB] we have a new blind
  - Thanks to [MRD]
  - [BOB] does not want to thank [MRD], since he and [EDO] put the blind up
  - Thanks to [BOB] and [EDO] for putting the  blind up



Drinks and Snacks
-----------------
- They are tasty
- [TPG] drinks are selling well out of the fridge
- [TPG] we are almost out of chocolate
  - [SLX] notes that chocolate is yummy
- [M12] volunteers to do a snack run on Friday or Monday
  - [SZM] and [EDO] to go as well
- [JAB] is available to do snack runs on Saturdays
- [M12] to find whoever has the cash and carry card, and obtain it from them

- [BOB]'s report (on the Coke Machine)
  - He has found a motor that is 95% likely to fit
    - [TPG] says it's 95% likely to be the right voltage
    - [*OX] asks [BOB] what probability he thought Heathred's cooler had of fitting
    - [BOB] motor should arrive in 1-2 weeks
    - He has to buy the blades
    - It should all together and just work
    - Unless it explodes
    - Discussion of likely hood of the Coke machine to explode

Mail, Guild and SOC
-------------------
- [M12] has it from several notable guild people that they want us to be ready to be moved by December
- [M12] wants to work on the basis that we will move early next year


Action Items
--------------------
- [DJA] to set up snort for VMs
 - In progress*
 - [SZM] to set up VLAN and stuff for VMs
- [SLX] to fix Red
 - Done*
- [EDO] to attend some form of Treasurer training
 - [EDO] has received an email about this (finally)
  - [M12] caused the email to be sent
- [SZM] to remove [*OX]'s Tech Talks action item from the list of action items
  - Done
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
  - In progress; it is on Thursday
- [EDO] to reimburse people for things
  - Done, except for [MSH]
- [BOB] to spend up to $350 on fixing the coke machine
  - In progress
    - [BOB] has spent $90 so far
- [TJB] to continue organising the MegaLAN
  - Presumably in progress
  - [TJB] and [TPG] have contacted Theatres about booking the Undercroft
- [SZM] to link to the Facebook page on our main website
  - Done
- [SLX] and/or [SZM] to upload new photos of committee members to website
  - Done
- [ASH] to liase with colleges and UCC about gaming server
  - In progress

General Business
----------------
[SLX] : [DJA] wants to organise a writer's night for Murphy's Lore
  - Committee agrees that next Wednesday is a good day
  - [BOB] wants to do it on a Thursday instead of a Wednesday
    - He says his contribution is more important than everyone else's. Whatever it is.
  - [M12] suggests we send it to the lists
    - People shout "NO!"
  - [EDO] wants to spend less money on Pizza (he is the fun police)
  - [ASH] to discuss with [DJA], and we will decide on #committee

[*OX] : Would like a poster produced to hang about Peter's Law that says 
	"How to use the Thinterms" and "How to use rdesktop" to connect to Windows
  - General shouting occurs
  - [*OX] will design the poster
  - Discussion about whether it is actually worth it
  - [*OX] may or may not do it

[M12] departs ~17:00

[SLX] : Donation of Sunblade 2000 by Mike Nye
  - Someone needs to pick it up from West Perth
  - [BOB] says to say yes, it has good parts
  - Committee is now in favour
  - [SLX] to handle this; [BOB] volunteers to pick up

Meeting closed at 17:05

Current Action Items
--------------------
- [SZM] to set up VLAN and stuff for VMs
- [DJA] to set up snort for VMs
- [EDO] to attend some form of Treasurer Training
- [M12] to obtain cash and carry card from whoever possesses it currently
- [M12], [EDO] and [SZM] to go on snack run on Friday
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- [BOB] to spend up to $350 on fixing the coke machine
- [TJB] and [TPG] to continue organising the MegaLAN
- [ASH] to talk to colleges and UCC about gaming server (subject to Heathred being setup)
- [DJA] and [ASH] to organise Murphy's Lore writer's night
- [*OX] to write a poster about thinterm usage, maybe
- [SLX] to handle acquirement of a new Sunblade 2000
  


Minutes uploaded by [SZM] at 17:24 on 2012-05-01

UCC Committee Meeting Minutes 2012-04-24

Tue, 24 Apr 2012 17:29:34 +0800

UCC Committee Meeting Minutes 2012-04-24

Committee Present: [TPG] [SLX] [EDO] [SZM] [*OX] [M12] [ASH] [JAB]
Others Present: [SAS] [TJB] [GOZ] [BGR]
Meeting opened at 16:02

President's Report
------------------
- We had a cleanup, thanks everyone who turned up
  - Creative excuses were provided by those who didn't turn up
- Managed to fix Kalashnikov
- Procrastinating
- Created list of accounts to lock, sorted membership forms

[TJB] arrives 16:04

- Everyone who hasn't paid should have got an email
  - Pay or we will lock your account at the end of the month
- Heat sink for Heathred arrived; it is 0.5cm too tall for the case

Vice-President's Report
-----------------------
- We had a cleanup, this was very good
  - We got a lot done
  - Working computers in the corridor
  - Nautilus is our newest (recovered) gaming machine
- Coke machine has broken, it is replaced with a fridge
  - Thanks to [TPG] for providing the fridge
- Quiz Night tickets are on sale; people should buy them
- Visited ComSSA with [EDO]
  - They are interested in the Camp
  - They will probably create an "ambassador" who reads our emails for them
- Red is being fixed, slowly

Treasurer's Report
------------------
- We have money
- Does not have a computer, so cannot tell us exact amounts
- We owe a large amount to club members; didn't have enough available funds to reimburse people
  - We should be amble to reimburse people now that a cheque has cleared
- People are paying Heathred pledges; thanks to all who pledged and paid
  - If you haven't paid yet, please do so ASAP
- If you don't want your account locked, give us the money for this year
  - This is a threat

Secretary's Report
------------------
- The clubroom cleanup was last Saturday (2012-04-21)
  - Thanks to everyone who attended for their mammoth efforts
    - We started at 10:00am and finished by about 5:00pm (!)
  - Committee convened and decided to buy everyone pizza
  - Apologies should be sent well in advance of the cleanup date
    - Not three hours after it was supposed to start

- UCC::Progcomp Preliminary Round 1 is this Saturday (2012-04-28)
  - Email matches@ or join #progcomp on irc.ucc.asn.au if you want to enter
  - Do it. Don't be lazy.

- The Cameron Hall Quiz Night is Thursday next week (2012-05-03)
  - We have only sold 1 table so far! People need to buy tickets!
  - See email or http://www.ucc.asn.au/infobase/events/ for prices

- I have been fixing annoying bugs in all my scripts
  - I seem to be good at writing broken software

Fresher Rep's Report
--------------------
- One might think the Freshers are happy
  - One would be right
- They are drawn like flies to the derelict macbook in the corridor (Nautilus)
  - People threaten Nautilus
  - It is better than Napoli
- Second "Meet the Fresher" CUE TF2 MUSIC
  - Sam Turnbull
  - [TJB] cries out in anguish
  - [EDO] utters expletives (at the number of Sams in the club)
  - [JAB] reports on Sam Turnbull
    - He likes Tetris
  - Committee members threaten the Freshers

[BGR] arrives 16:15

- [JAB] asks [SAS] if he is happy with the new setup
  - Yes
- Freshers are happy
    
OCM Reports
--------------------
[M12]'s report
 - Camp Leshenaultia have not gotten back to him yet
 - Quiz Night is going well
   - Have got bucketloads of sponsorship
   - Have new sponsors this time
   - He missed the meeting last week due to this
 - Wants to postpone the "Uncharity Vigil"
   - The timing would clash with other club events this semester

[ASH]'s report
  - Has not accomplished anything
  - Has been sick (acute liver failure)

[*OX]'s report 
 - Tech Talks
   - Last one went well, very educational
   - Next talk is [*OX]'s (2012/05/03 at 5:00pm)
   - Considered emailing CSSC about Tech Talks
   - Put into ECM Newsletter
   - [SLX] suggests the UCC Events Page (TM) http://www.ucc.asn.au/infobase/events2012.ucc
     - Discussion about Facebook .vs. The UCC Events Page

Someone arrives to buy two tables of Quiz Night tickets 16:25
  
Machine Technical Reports
-------------------------
Servers
- [EDO] We have all the parts for Heathred now
  - [*OX] no we don't
  - [EDO] we have all the parts we ordered
  - [SLX] The heatsink is not the correct size
    - People are thinking of ways to fix this
- [TPG] Camwhore crashed today, and was rebooted

Network
- We have network
- UWA had some downtime on Thursday
- [MRD] is setting up Asphalt (CISCO 3750) and Bitumen (CISCO 4507R)
  - Previously they had no names

Desktops
- They have all been moved around and stuff
- [EDO] says people keep asking him if linux machines (now near the safe) can run games
  - [SLX] They probably can't
- [TPG] some people can't read signs (re: Red)
- Kalashnikov now works (it is being used for minuting)
- Red is apparently being fixed
- There are machines in the corridor now 
  (Nautilus, thinterm, dumbterm, Persephone, another thinterm)
- At the cleanup we threw out a lot of old Macs, CRTs, (and servers too)

New equipment
- [SLX] we have a lost property box
  - It is outside, on the couch (or it was last time we looked)

Appliances
- We have a fridge
- [*OX] wants a staple gun

Drinks and Snacks
-----------------
- [BOB] did a coke run, with Nic Marshall's help
  - [SLX] wants to note that [EDO]'s hair is more impressive than Nic's
- The coke machine subsequently broke (issue with fridge fan)
  - [BOB] is trying to fix the coke machine
  - It will take a few weeks, since [BOB] actually has to study
  - [M12] looks forward to the swearing
- [TPG] reports that we are low on chocolate
  - However, a snack run is not yet required


Mail, Guild and SOC
-------------------
- We have mail
  - It is an advertisement about advertising 
    (free addwords from google; already expired)
  - Also we recieved Heathred parts
- [SZM] and [EDO] attended SOC Meeting
  - We will be moving sometime next year
  - There was a minor panic attack about our constitution
    - [BOB] cleared up the confusion

 
[GOZ] arrives 16:37

Action Items
--------------------
- [DJA] to set up snort for VMs
  - Not done ([DJA] says he will start this week)

- [SLX] and [EDO] to visit ComSSA on Friday
  - Done, successful mission

- [SLX] and [TPG] to fix Kalashnikov and Red
  - [TPG] fixed Kalashnikov
  - [SLX] says Red is fixed (if you know the root password)
    - X will be working by the end of today

- [EDO] to attend some form of Treasurer training
  - Not done
    - [M12] says "Guild" and rolls eyes
    - *Should* happen this week

- [*OX] to continue organising UCC Tech Talks
  - In progress
    - For purposes of streamlining meetings, [*OX] wants this to be removed
    - [SZM] to remove this action item from the list of action items

- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
  - In progress
    - We are having another meeting soon

- [M12] and [TPG] to organise Uncharity Vigil with UniSFA and Unigames
   - Deferred, since it is hard to fit it in with other events this semester
     - [M12] suggests we do it during the end of year break

- [EDO] to reimburse people for things
  - Not done, will be done ASAP now that we have liquid funds

- [EDO] to email [MSH] about renewing the secure.ucc ssl certificate, and sort out the details of reimbursements
  - Done, but no response recieved

- [SLX] and [EDO] to represent UCC for the Charity Vigil; [BOB] to assist
  - Done

- [BOB] to spend up to $350 on fixing the coke machine
  - Deferred, due to [BOB]'s thesis
    - Some progress was made during the cleanup (removed fan, etc)

- Someone should probably look at Catfish too
  - [GOZ] and [SLX] looked at Catfish
    - There wasn't anything wrong with it
    - They fixed it anyway by removing and reinstalling all games

- [BOB] to email the email lists about mutilating the machine room
  - Not done

- Someone who cares to do a Coke Run
  - Done by [BOB] and Nick Marshall

- [SZM] to organise cleanup for week after the Easter LAN
  - Done

- [TJB] to continue organising the MegaLAN
  - In progress
  - [TJB] requests someone design a poster
  - Discussion about organisation of MegaLAN


General Shouting
----------------

[GOZ] : Suggest the purchase and integration of a Vivid Wireless (or other) wireless internet connection to provide backup
  - [ASH] says [GOZ] should email wheel@
  - [TPG] says it was brought up on IRC
    - Wheel members seem to think the UWA network is reliable (enough)
  - [EDO] agrees
  - [TPG] suggests we connect to WA freenet
  - [SLX] suggests we defer this until UWA's internet goes down again
    - [TJB] seconds this
    - It is not actually a motion, so there is no vote

[*OX] : Can we get a staple gun
  - [TPG] inserts obligatory reference
  - [*OX] We like building things. If you want to attach it to something, a staple gun is very convenient.
  - [ASH] asks how much it costs?
    - [*OX] less than $60
  - [TPG] asks if we need one
    - [EDO] opens toolcupboard, holds hammer aloft, and says that "we could use one of these"
    - Also, [*OX] needs one for a University project
  - [TPG] points out that we need a heavy duty staple gun (but not a nail gun)
  - [TPG] suggests we price one up, and see if we have enough money
    - We have some large expenses coming up

[ASH] : Has an Idea (TM)
  - We have a new games server
  - Everyone knows that games servers are shit unless there are more than 2 people in the game
    - [TJB] disagrees (half the time)
    - [EDO] thinks 6 is the minimum for a good game
  - [ASH] The colleges are thinking of getting some kind of gaming infrastructure
    - Suggests we get the college people involved with the admin of Heathred
    - [TPG] says since we know where they live, we can trust them
    - [ASH] points out that many are UCC members
  - [SLX] so we will allow arbitrary people to connect to our games servers?
   - Yes
  - [ASH] says that the colleges will advertise our servers
  - [M12] asks if there are any downsides
    - [*OX] is opposed; does it give us extra responsibility (to keep Heathred working)
      - [M12] quotes [DAA] on the SLA
      - [ASH] says there is no expectation (speaking as a college person)
  - [TPG] sounds like a politician
    - Something about it being good for public relations
  - [ASH] will liase
  - [TPG] "working families"

[TJB] : Where is the blind?
  - It has been dispatched (thanks [MRD])

[*OX] : The charity vigil needs suggestions for charities
  - Email charityvigil@ucc
  - We can actually make a big difference to a charity
  - Charities should be Perth Active and includes Youth

[JAB] : Facebook page (does it actually exist)
  - It's kind of concerning that you can never find UCC's page on Facebook by searching "UCC"
  - [SZM] to link to the Facebook page on our main website

[JAB] : Committee members should put photos on the website
  - [SLX] has a camera; we will do it after the meeting

Meeting closed at 17:10

Photos are taken

Current Action Items
--------------------
- [DJA] to set up snort for VMs
- [SLX] to fix Red
- [EDO] to attend some form of Treasurer training
- [SZM] to remove [*OX]'s Tech Talks action item from the list of action items
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- [EDO] to reimburse people for things
- [BOB] to spend up to $350 on fixing the coke machine
- [TJB] to continue organising the MegaLAN
- [SZM] to link to the Facebook page on our main website
- [SLX] and/or [SZM] to upload new photos of committee members to website
- [ASH] to liase with colleges and UCC about gaming server


Minutes uploaded by [SZM] at 17:29 on 2012-04-24

UCC Committee Decisions 2012-04-21

Sat, 21 Apr 2012 12:27:31 +0800

UCC Committee Decisions 2012-04-21

Committee Present: [TPG] [SLX] [EDO] [SZM] [ASH]
Others Present: [DJA]


Emergency meeting opened at 12:21

[ASH] motions that the club purchase pizza for all attending the cleanup, and also add [DJA] to door and coke
  - [SZM] seconds
  - Motion passes unanimously

Closed at 12:23

UCC Committee Meeting Minutes 2012-04-17

Tue, 17 Apr 2012 18:21:15 +0800

UCC Committee Meeting Minutes 2012-04-17

Committee Present: [TPG] [SLX] [EDO] [SZM] [*OX] [JAB]
Apologies: [ASH]
Absent: [M12] (AGAIN!)

(edit: [M12] was busy organising sponsorship for the Quiz Night; he got a
phone call just before the meeting, and spent the whole meeting on the phone.
This is why he didn't send apologies) [SZM] 2012-04-17 18:11

Others Present: [SAS] [AMS] [LGM] [BOB]

Meeting opened at 16:05

President's Report
------------------
- Easter LAN went exceptionally well
- Had no serious breakdowns
- Attendance ~15-20
- Back into study mode


Vice-President's Report
-----------------------
- Mid semester exams suck, especially when you don't know they are happening
- Easter LAN was good
- Power went off in the Comms room after the LAN; this was less good
- Codejam was awkword
- Magenta is being fixed, thanks to Elliot Nunn and [LGM]
- Offers everyone chocolate! (after the meeting)


Treasurer's Report
------------------
- We have money
- Last two weeks worth of safe = A huge amount 
- $1205.39 Guild
- $274.13 Westpac ($1500 check is waiting to clear)
- Going through donations for Heathred
  - Heathred has been purchased by [BOB], parts are arriving
  - We have lots of pledges that still need to be paid!
  - Thanks to everyone who has paid

Secretary's Report
------------------
- The Quiz Night is on Thursday 3rd May at 7:30pm (2 weeks time)
  - Organisation is going well
  - I have printed the tickets
- Thanks to [TPG], [EDO], [SLX] and others for handling the Easter LAN
  - It was disappointing to have to clean up other people's rubbish after the LAN
  - People should at least have the decency to put the rubbish in the bin
    - On the floor is not a good place for rubbish
- Speaking of rubbish, the same goes for the clubroom
  - Door members should yell at people who leave rubbish lying around
  - People should not leave rubbish lying around
- There is a Progcomp event on Saturday 28th April; it is a preliminary round
  - It is not too late to enter!
- There is a cleanup *this* Saturday (21st April)

[BOB] arrives 16:13 asking for network cards

Fresher Rep's Report
--------------------
- The Fresher's are so god damn happy, I'm drowning in a sea of happiness
- Not much news on the Fresher Front
- Gives weekly "Report of Awesomeness" on Freshers
  - [JAB] introduces committee to Jordan Meerwald
  - [*OX] threatens the Freshers
  - [JAB] asks committee to be nice to the Freshers
- Thanks people who have helped him with learning to use motsugo and stuff


OCM Reports
--------------------
- [M12] is NOT HERE _AGAIN_ !!!!! SHAME ON HIM !!!!!
- [*OX]'s Report
  - Is not going to schedule any club events without consulting his calendar ever again
    - (This is related to the number of times he has changed the tech talks)
    - The next one is on Thursday, at 6:00pm, by [HMC] on Wire Wrapping
    - Then there will be one on the 3rd of May at 5:00pm by [*OX] on XML/XLST
- [ASH] has sent apologies

Machine Technical Reports
-------------------------
Servers
- [TPG] New Heathred parts are arriving
- [EDO] says [BOB] will be reimbursed fairly promptly
  - He has recieved $984 via Westpac Bank Transfer, and $832.32 in cash
  - We still owe [BOB] ~$700
  - Discussion about how Awesome Heathred will be

Network
- We had a power outage in the Comms room, this took us down from about 8am to
  about 11am (edit: On Sunday 15th April - after the LAN [SZM] 2012-04-17
18:21)
  - A circuit tripped; cause unknown (this was well after the LAN peak load times)
  - Thanks to [MRD] and co. for fixing

Desktops
- [SZM] People shouldn't unplug the network cables from desktops
- [SLX] we have a new desktop, called Paperweight
  - Also, Porcupine has been setup
- [BOB] threatens Paperweight
- Obligatory threats of throwing machine out the window
- [SLX] we have a cleanup on Saturday; we will throw things out then

- [AMS] Catfish is blue screening due to windows pagefile issues, because it has too much junk on it
(NOTE: Added at 17:02, when [AMS] starts attending the meeting during General Business)


New equipment
- No new equipment

Drinks and Snacks
-----------------
- [TPG] We have no solo, we have no kola beer
  - This is sad
  - [EDO] is not sad
- [TPG] running low on Chocolate
- [BOB] tells committee they should organise a Coke Run
  - People on committee do not have cars
- [BOB] gives up and decides to die of thirst
- [TPG] offers to do a Coke Run tomorrow morning, if he gets time
- Dicussion about doing a Coke Run on the Bus
  - People seem to think this is a good idea
  - For some reason
- Someone who cares to do a Coke Run

Mail, Guild and SOC
-------------------
- We have mail
  - It is junkmail propaganda
  - [TPG] reads the propaganda
- There is a SOC meeting tomorrow
  - [*OX] suggests we send two representatives
  - [SZM] and [TPG] to attend SOC meeting tomorrow

- [SLX] says [GOZ] and Timothy Davies have suggested we buy 5000 UCC branded toothpicks
  - Meeting is completely derailed



Action Items
--------------------
- [SZM] to finalise work on VMs
  - Not done, because [DJA] has to set up snort
  - [DJA] to set up snort for VMs

- [EDO] needs to talk to [M12] about payment (edit: for the camp)
  - [TPG] says that Camp Leshenaultia have not gotten back to [M12] yet
  - [*OX] goes into UniSFA to check for [M12] 16:34
    - [*OX] reports that Kate O'Sullivan is not coming to the meeting
	- Kate O'Sullivan != [M12]

- [SLX] to get in touch with ComSSA about the camp
  - ComSSA have not responded
  - Probably have not had a committee meeting
  - They are clearly not particularly excited or interested
  - [BOB] says we have to visit ComSSA to get their interest
  - [SLX] and [EDO] to visit ComSSA on Friday if they haven't responded by then

- [SLX] and [TPG] to fix Kalashnikov and Red
  - Not done

- [EDO] to attend some form of Treasurer training
  - [EDO] damns [M12]

- [M12] to organise [EDO]'s Treasurer training
  - Presumably not done
  - Committee members express rage towards [M12]

- [*OX] to continue organising UCC Tech Talks
  - In progress

- [SZM] to organise cleanup for week after the Easter LAN
  - In progress
    - Sent email to ucc@ 
    - Haven't talked to Henry or Club Liason Officer about throwing stuff out

- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
  - In progress, appears to be going well

- Someone who cares to setup Porcupine
  - Done by [SLX] and [SZM]
  
- [M12] and [TPG] to organise Uncharity Vigil with UniSFA and Unigames
  - [TPG] has nothing to report
  - [M12] is still not here
  - [*OX] says that [M12] has suggested doing it sometime during the holidays "the beginning of the end"
  - [EDO] points out that the Mega LAN will be happening sometime during the holidays

- [EDO] to reimburse people for things
  - In progress; waiting for money to move between accounts

- [M12] to inform [ROW] that he needs to use the proper channels to contact people
  - Presumably not done

- [TJB] to continue his great work with organising the MegaLAN
  - Presumably in progress

General Business
----------------
[MSH] : OK for [MSH] to renew secure.ucc ssl certificate for $27/3 years?
  - Discussion about wildcard being better
  - [BOB] suggests we discuss on tech@
  - [SZM] motions that [MSH] renews secure.ucc ssl certificate at $27 for 3 years
    - [*OX] seconds, motion passes unanimously
  - [EDO] to email [MSH] and sort out the details of reimbursements

[EDO] : Pledges should not be made on IRC channels
  - People should make pledges through email, so that [EDO] is aware of them
  - PMs on IRC are ok though

[*OX] : [*OX] Frames, as traditional charity vigil committee head, would like to request UCC, provides him with the details for the UCC charity vigil rep, he would also like the UCC treasure to attend all meetings for the organisation of charity vigil (as a second charity vigil rep. (he wants all the clubs to provide a treasurer))
  - [*OX] says many of his statements, such as this, can be compiled as a Lisp program
  - [SZM] we don't actually have a representative yet
  - [BOB] volunteers
  - [SZM] forces [SLX] into doing it
  - [SLX] and [EDO] to represent UCC for the Charity Vigil; [BOB] to assist

[BOB] : budget up to $350 for coke machine fan motor
  - [SLX] moves that we budget $350 for fixing the coke machine
    - [TPG] seconds, 5 for, 1 abstains
  - [EDO] abstains because he is concerned about how fast we are burning through money (note: he wants it to be noted)
  - [SLX] reminds [BOB] that he is not on committee, so his vote didn't count
  - [EDO] asks [BOB] to stick to the budget

[BOB] : Red VS Magenta VS Porcupine VS Some other box
- [SLX] points out that we will be sorting things out on Saturday at the cleanup
  - Yes, [JAB] should attend
- Discussion about the merits of Magenta, compared to Red
  - Discussion about why Red is terrible
  - [BOB] people just need to stop breaking it
  - [EDO] says whenever someone uses it, they break it

[AMS] enters meeting ~17:00
  - [AMS] reports problem with Catfish; moved to Desktops

- Discussion about clubroom machines continues
  - Apparently they are talking about Mint now

- [SLX] the question is whether we put Magenta where Red is, or leave Red there, or throw them both out and get an x86 box
  - [TPG] suggests we leave both of them there
  - [EDO] says that if someone can get them to work, he would rather keep Red or Magenta
    - But otherwise, we should put an x86 box there

- [JAB] is not sure what we are talking about
  - [SLX] explains what we are talking about to [JAB]
    - Red is a computer (points)
    - Magenta is also a computer, it is currently in the loft being fixed by Elliot Nunn and [LGM]
    - [JAB] says the Freshers are gamers, and like Windows. 
      - He is not impressed by Red

[LGM] enters discussion (from the Loft) at 17:08
 
- [LGM] reports that Magenta is alive!
  - "Turn it on sparingly"

- [SZM] cannot keep up with the discussion

THE FINAL VERDICT: Red stays where it is
- Someone who cares may try to fix it

[BOB] : Can I cut a section of bench out of the machine room, and put it *there*
  - For those listening from home: He wants to replace the table near the bins with part of the bench from the machine room
    - "We don't need bench in the machine room"
  - [TPG] points out that this would be a massive project, and would take a long time
  - [TPG], [EDO] and [SLX] suggest [BOB] discuss this on the mailing lists
  - Various committee members shout "To the lists!" in a dramatic manner

[TPG] proceedural motion to end the meeting, because we are doing sweet F.A
  - Motion is ignored

[*OX] : Wants to throw out a book on db2 and a book on Windows 95
  - [SZM] is strongly against throwing out any of our books
  - [*OX] "Can I throw it out?"
  - Committee: "NO"
  
[TPG] closes the meeting at 17:16
  - No one else appears to notice for a while

Current Action Items
--------------------
- Someone who cares to do a Coke Run
- [DJA] to set up snort for VMs
- [M12] to attend meetings and generally communicate with committee
- [SLX] and [EDO] to visit ComSSA on Friday
- [SLX] and [TPG] to fix Kalashnikov and Red
- [EDO] to attend some form of Treasurer training
- [*OX] to continue organising UCC Tech Talks
- [SZM] to organise cleanup for week after the Easter LAN
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- [M12] and [TPG] to organise Uncharity Vigil with UniSFA and Unigames
- [EDO] to reimburse people for things
- [TJB] to continue organising the MegaLAN
- [EDO] to email [MSH] about renewing the secure.ucc ssl certificate, and sort out the details of reimbursements
- [SLX] and [EDO] to represent UCC for the Charity Vigil; [BOB] to assist
- [BOB] to spend up to $350 on fixing the coke machine
- Someone who cares to fix Red
- Someone should probably look at Catfish too
- [BOB] to email the email lists about mutilating the machine room
- 








Minutes uploaded by [SZM] at 17:46 on 2012-04-17

UCC Committee Meeting Minutes 10-04-2012

Wed, 11 Apr 2012 10:07:33 +0800

UCC Committee Meeting Minutes 10-04-2012

Committee Present: [TPG] [SLX] [EDO] [SZM] [JAB] [M12]
Apologies: [ASH]
Absent: [*OX]

Others Present: [TJB]

Meeting opened at 16:03

President's Report
------------------
- [TJB] "Where is [ASH]"
  - He is 2887.717km away
  - He sent apologies
- [TPG] Had a good Easter
  - Went to CASSA MegaLAN
- UCC Easter LAN is pretty much organised
  - [TJB] We need to start fixing the TF2 server for the LAN
  - Last LAN Heathred broke :(
Vice-President's Report
-----------------------
- "Oh my god, he didn't eat the can" (regarding [EDO])
- Spoke to Richard from ComSSA
  - They got our emails
  - Spies report that they were stuck in spam buckets / moderation
  - They will get back to us
- Tried to fix Red
  - Has been scarred for life
  - Solaris sucks (still)

Treasurer's Report
------------------
- Unfortunately has not counted money yet this week
- Getting lots of donations for Heathred
  - Over $950 
  - [TPG] makes obligatory reference
  - [M12] makes obligatory reference
  - Thanks everyone for their support, in particular [RVS] and [TPG] for generous donations
  - [TJB] "How much are we spending?"
    - [TPG] $2000 subtract the donations


Secretary's Report
------------------
- Mail was checked
- Didn't do anything particularly major that isn't in Action Items or General Business
  - Honours is terrifying
- Apologies sent over IRC at Midnight do not count 
  (starting to sound like [LOL])

Fresher Rep's Report
--------------------
- Has an Idea (TM)
- Wants to create a new segment at meetings where he introduces the Freshers
- This will be integrated into his reports
  - Still hasn't said the magic words
- Freshers are happy!

OCM Reports
--------------------
[M12]'s report
  - Uncharity vigil is a very good idea
    - It will be on the 4th May
      - [TJB] approves (we're glad)
    - [M12] There will be a Star Wars screening in UniSFA
    - [SLX] points out that WASO is doing a Star Wars concert that night
      - Discussion about how much of a problem this is / is not
    - There will be an entrance fee ($5 or $10)
- Asks for volunteers from UCC to help with organisation
  - [TPG] says he can help out
- Quiz Night preparation is going well

[ASH]'s report
  - He is 2887.717km away
  - He sent apologies

[*OX]'s report
  - Did send apologies, but they were at midnight over IRC

Machine Technical Reports
-------------------------
Servers
- We have them
- [TPG] TF2 servers on Heathred are broken
  - Heathred can cope with ~10 people, any more and it will crash
  - We are resolving this issue by getting a new Heathred
  - [EDO] complains that we will be running Minecraft on new Heathred, and it will hog resources
  - [SLX] there are two responses to that
    - 1. Something is really really wrong
    - 2. We can just limit the Java VM to 50MB of RAM and watch it struggle
Network
- We have one
Desktops
- [SZM] Porcupine (the computer [CTH] donated) is being setup 
- [SLX] Red is still broken, Kalashnikov is probably still broken
New equipment
- We have none

Drinks and Snacks
-----------------
- [TPG] a snack run was done, it was delicious
- [TPG] a drink run was done, it was delicious
- [EDO] we owe large amounts of money to [EDO] and [TPG]
- [M12] yells at [SZM] about the Cleanup date

Mail, Guild and SOC
-------------------
- We have mail, it's for [BOB]
  - [TPG] confirms that it is actually for [BOB], not UCC
- [TPG] Matt Mckenzie is very fast at responding to his emails (re Easter LAN)
  - Committee thanks Matt Mckenzie
- [SLX] is wearing socks

Action Items
--------------------
- [SZM] to finalise work on VMs
  - Basically done
- [EDO] needs to talk to [M12] about payment
  - In progress
- [SLX] to get in touch with ComSSA about the camp
  - In progress
    - They recieved [SLX]'s message
- [SLX] and [TPG] to fix Kalashnikov and Red
  - In progress
  - [SLX] We are not sure whether we are fixing them, or breaking them more
  - [M12] threatens Kalashnikov and Red
  - [TPG] threatens Heathred and Red
- [BOB] and [TPG] to fix issues with Coke Machine (?)
  - [BOB] appears to have done this
- [EDO] to attend some form of Treasurer training
  - Not done
  - We still don't know when/where it is
  - [M12] is still trying to communicate with someone about this
- [*OX] to continue organising UCC Tech Talks
  - In progress
- [SZM] to organise cleanup for week after the Easter LAN
  - Basically done
  - Organised for 21st
  - [M12] we need to change the date to Sunday, because there is a party in the loft on Saturday
  - [TPG] we need to inform Henry that we will be throwing stuff out
  - [SZM] to change date, and inform Henry and/or the Clubs Officer
- [BOB] to budget up to $2000 (plus donations) for Heathred replacement, and email to tech@ and committee@
  - Done
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
  - In progress
- Someone who cares to setup Porcupine
  - Basically done
  - People care, that's the important part
- [M12] to organise Uncharity Vigil with UniSFA and Unigames
  - In progress
- [NTU], [EDO] and [TPG] to do snack/coke run
  - Done

General Business
----------------
[DAA] : domain registration renewal
 - Done by [BOB]

[ROW] : For Heathred rebuild, suggest using a Gigabyte mobo, generally more durable and reliable than Asus. Suggest Gigabyte GA-X79-UD5 as a viable alternative. $325 from PC Case Gear.
 - [ROW] to email [BOB] and/or [EDO] about this

[ROW] : [ROW] to pledge $200 for Heathred rebuild.
 - Committee thanks [ROW] for his generosity!

[EDO] : Reimbursements
  - We owe people $477.55
    - $265.09 to [EDO] for snack run
    - $39 to [BOB] for domain name renewal
    - $143.48 to [TPG] for coke run
    - $29.98 to [ROW] for coke run
  - [M12] motions that we reimburse said people for said amounts of money on block
    - [JAB] seconds
    - 4 for, 2 abstain, motion passes
  - [EDO] to reimburse people

[M12] : Someone really needs to tell [ROW] to use the proper channels to contact people
- [M12] to inform [ROW] that he needs to use the proper channels to contact people


[TJB] : MegaLAN
  - [TJB] contacted [MRD] about booking the Undercroft
  - We should be able to book the Undercroft for July
    - Planning on taking 13th and 14th July
    - Possible problem; the work being done in Undercroft might run overtime
  - Talked to CASSA about donations/sponsorships
  - Will be asking Committee for money for prizes once the bookings are finalised

[TJB] : Would like to run for winadmin
  - The best way to apply is to email wheel@ and committee@

Meeting closed at 16:40 
(pinball time)

Current Action Items
--------------------
- [SZM] to finalise work on VMs
- [EDO] needs to talk to [M12] about payment
- [SLX] to get in touch with ComSSA about the camp
- [SLX] and [TPG] to fix Kalashnikov and Red
- [EDO] to attend some form of Treasurer training
- [M12] to organise [EDO]'s Treasurer training
- [*OX] to continue organising UCC Tech Talks
- [SZM] to organise cleanup for week after the Easter LAN
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- Someone who cares to setup Porcupine
- [M12] and [TPG] to organise Uncharity Vigil with UniSFA and Unigames
- [EDO] to reimburse people for things
- [M12] to inform [ROW] that he needs to use the proper channels to contact people
- [TJB] to continue his great work with organising the MegaLAN

Minutes uploaded by [SZM] at 17:28 on 2012-04-10

UCC Committee Meeting Minutes 2012-04-03

Tue, 10 Apr 2012 19:18:03 +0800

UCC Committee Meeting Minutes 2012-04-03

Committee Present: [TPG] [SLX] [EDO] [SZM] [ASH] [*OX] [JAB]
Late: [M12]

Others Present: [SAS]
Late Entrants: [ROW], [RVS], [NTU]

Meeting opened at 16:01

President's Report
------------------
- Organised the Easter LAN
- Is a goldfish

Vice-President's Report
-----------------------
- Assessments are not fun
- They all seem to be happening
- We got a new desktop, called Porcupine, today
- [BOB] moderated qdb
- In the process of fixing Red
  - Writing a tutorial on how to fix Reds
- Learn to Linux night was a big success
 - Linux is sort of installed on most windows boxes
   - Sometimes X works

Treasurer's Report
------------------
- We have money
  - $2705.39 Guild
  - $818.50 Westpac
  - $0.25 Safe
- Hasn't got access to Westpac yet
- Taking member pledges for Heathred
  - So far has pledges from 3 people
  - Hoping for more

Secretary's Report
------------------
- Mail has been checked regularly by myself and others
- Created events page; can people please add events to it?
- Thanks to [SLX] and [*OX] for the first tech-talk
- Attended UPS Quiz Night, it was great
  - We should start organising our own ASAP

- Progcomp events have been organised
  - Recieved some criticism about the fact that it is a competition
  - Will probably not run another one this year

[NTU] arrives

- Have informed UPS about the Easter LAN
- Contacted CASSA's Social Events Coordinator (Alexandra Helens)
  - Individual CASSA members are interested in the camp
  - Offered to spread any fliers/posters if we make some
  - [SLX] has also spoken to Alexandra, confirms the above

- Wrote a VM registration script
  - [*OX] thinks it's broken, see General Business
- Started planning cleanup

Fresher Rep's Report
--------------------
- Freshers are still happy
  - They know their place
- Asks if there is a UCC facebook page
  - There is
  - Thinks this may be more effective at promoting events than email
    - It is used, but people may not be aware of it
    - We should tell people about it using email

OCM Reports
--------------------
- [M12] is not here
  - PROSH IT has killed him (note: added 16:43 after [M12] actually arrives)
- [ASH]'s report
  - Nothing to report
  - Has been sick
  - Has restarted the IRC server, intentionally
- [*OX]'s report
  - Thinks OCM reports should be less off topic than exec reports
  - exec reports can be more off topic than OCM reports
  - Last Tech Talk went well
  - "Pretty Damn Good"
  - Next talk will be in the week after the study break
    - Go every 2nd week from then

Machine Technical Reports
-------------------------
Servers
- We have them
- [TPG] IRC on mussel got unintentionally rebooted
  - Argument about intentions
- Heathred replacement being designed by [BOB]
Network
- Relatively stable
Desktops
- Aquired Porcupine, donated by [CTH]
- [TPG] Kalashnikov is being fixed, slowly
- [TPG] Persephone works now
- [SLX] Red is being reinstalled, the disk light is on
  - [EDO] it might work one day in the future
New equipment
- We have no new equipment

Drinks and Snacks
-----------------
- They are tasty
- We are out of Coke
- Assorted other drinks
- Running out of snacks
  - [SLX] this is terrible
- Snack and Coke runs needed
- [NTU], [EDO] and [TPG] volunteer to do snack/coke run

Mail, Guild and SOC
-------------------
- No mail
- [BOB] and [ASH] attended e-Learning forum
  - LMS and LCS are having "issues"
  - Guild wants university to fix them

Action Items
----------------------
- [SZM] to make sure people are reminded of their action items
- [SZM] to replace calendar with a text file
- [SZM] to get in contact with CASSA about the Camp
- [SZM] to add [SZM] to Coke
  - All done
- [SZM] to setup Persephone
  - Done by [SZM] and [SLX]
- [SZM] to finalise work on VMs
  - In progress
- [JAB] to add email address to whiteboard
  - Done
- [M12] to book Camp Leshenaultia for 21st to 24th of September
  - Done, but [EDO] needs to talk to [M12] about payment
- [M12] and [ASH] to organise a poster template for events
  - Not done
- [EDO] to obtain three new keyboards for up to $110 
  - Done, total cost $20 x 3 = $60
    - They have the [POT] seal of approval
- [SLX] to get in touch with ComSSA about the camp
  - Sent another email, no response
- [SLX] and [TPG] to fix Kalashnikov and Red
  - In progress
- [BOB] and [TPG] to fix issues with Coke Machine
  - Done, we think, probably
  - [BOB] is looking at lubricating the dispensing paddles
- Someone who cares to make vanilla coke label
  - No one cares
- [EDO] to attend some form of Treasurer training
  - Not done, doesn't know when it is happening, if ever
- [*OX] to continue organising UCC Tech Talks
  - In progress, they are awesome
- [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April
  - Done by [TPG], dates are 13th and 14th of April
- [SZM] to organise cleanup for week after the Easter LAN
  - In progress
- [BOB] to budget up to  (plus donations) for Heathred replacement, and email to tech@ and committee@
  - Donation email sent
  - [BOB] says specs email will be sent soon

General Business
-----------------------    
[SZM] : Status of VMs for members
- [*OX] complains that [SZM]'s registration script is broken
  - Suggests [SZM] remove the "email" box
    - Argument about the email box
  - The turing test is not a good idea
  - There are still errors
  - [SZM] to fix script, which he swears was working perfectly!
- [SLX] Do we want to do VMs, and what requirements should we set?
  - [ASH] 2011 committee discussed this; decision was "Yes, why not"
  - [TPG] we need someone to write a policy
    - Discussion about policy; what people could use VMs for
    - [ASH] can't we do this on a case by case basis?
      - [*OX] agrees
  - [*OX] motions that the policy for VMs will be created with the rule 
    "must conform to all UCC computer use guidelines and must be approved by committee and wheel"
    - Discussion occurs

[M12] arrives at 16:40 (!!!!!!)

    - [ASH] seconds [*OX]'s motion
    - 7 for, 1 abstain, motion passes

[SZM] : Quiz Night
- Booked for 3rd May
- [M12] there will be a meeting either Thursday/Friday afternoon
  - [ROW] arrives and he and [M12] shout at each other for a bit
- [M12] has written a sponsorship letter
- [SZM] and [M12] to organise Quiz Night with UniSFA and Unigames

[M12] : "Uncharity Vigil"
  - In UniSFA's meeting, talked about Cameron Hall wide events
  - Similar to Charity Vigil
  - "Uncharity" vigil
    - Money is split between the clubs, instead of given to charity
  - Suggested date is 4th May (the date after the quiz night)
    - Star Wars Marathon on 4th May
    - May the fourth by with you
  - Discussion about the "Uncharity" vigil and Charity Vigil
  - [*OX] Unigames would be for this
  - [M12] is UCC keen on this?
    - Yes
    - [M12] to organise "Uncharity Vigil" with UniSFA and Unigames

[RVS] arrives 16:50

Meeting closed at 16:50

Current Action Items
--------------------
- [SZM] to finalise work on VMs
- [EDO] needs to talk to [M12] about payment
- [SLX] to get in touch with ComSSA about the camp
- [SLX] and [TPG] to fix Kalashnikov and Red
- [BOB] and [TPG] to fix issues with Coke Machine (?)
- [EDO] to attend some form of Treasurer training
- [*OX] to continue organising UCC Tech Talks
- [SZM] to organise cleanup for week after the Easter LAN
- [BOB] to budget up to  (plus donations) for Heathred replacement, and email to tech@ and committee@
- [M12] and [SZM] to organise Quiz Night with UniSFA and Unigames
- Someone who cares to setup Porcupine
- [M12] to organise "Uncharity Vigil" with UniSFA and Unigames
- [NTU], [EDO] and [TPG] to do snack run (edit: added 2012-04-04 [SZM])

Minutes uploaded by [SZM] at 17:08 on 2012-04-03

Edited at 17:21 on 2012-04-04 by [SZM] (forgot snack run action item)
Edited at 19:16 on 2012-10-04 by [SZM] (Rowan France == [ROW])

UCC Committee Meeting Minutes 2012-03-27

Tue, 27 Mar 2012 17:59:39 +0800

UCC Committee Meeting Minutes 2012-03-27

Committee Present: [TPG] [SLX] [EDO] [SZM] [ASH] [*OX] [JAB]
Late: [M12]

Also Present: [BOB] [GOZ]
Late entrants: [RGR] [AMS]

Meeting opened at 16:04

President's Report
------------------
- Been meaning to start organising Easter LAN
- Succeeded in getting [EDO] access to Westpac account.

Vice-President's Report
-----------------------
- Talked to Richard Pilgrim from ComSSA, was pointed to ComSSA mailing list
  - Emailed ComSSA, has not got a response
  - [TPG] Offers to visit them on Thursday
- Persephone is sort of alive again
  - This is pretty awesome
  - It is a beautiful, beautiful machine
- We have had some Freshers complaining about the clubroom

Treasurer's Report
------------------
- Yes we have money, its still there
  - Pretty sure.
- $2412 Guild
- $553.31 Westpac (after emptying safe)
- Owe ~$120 to members for drinks. 
  - Thanks [TPG] and [ROW] for doing coke run
- As Treasurer, now has access to Westpac account (nearly)!

Secretary's Report
------------------
- Mail was checked, none
- Attended SOC meeting
- Emailed CASSA about the camp
  - No response yet
- Been writing scripts to make pushing minutes easier
- Thanks to [MRD] for organising the setting up of the NetApp
  - Still need to do work on VMs
- Need to find out why our Calender is broken
  - Replace/Fix it
  - Many committee members and [BOB] caution [SZM] against even trying
  - Apparently it's in Java
    - [SZM] will probably replace it with a world editable text file


Fresher Rep's Report
--------------------
- Freshers are happy? 
  - After reading the bottom of the agenda, perhaps not
- Wants to put his email address on the whiteboard. Good idea.
- [EDO] raises concerns that the Fresher Representative is not around enough
- Support for the inflatable portable turret
  - Committee is not sure whether this is a thing or not
  - [SZM] suggests people email committee@ list in future, so that we know whether things are things
- [JAB] "My eyes are still Fresh. For a Fresher."
- Suggests we should get rid of parts around the "abandoned" computers
- Clubroom is generally messy
- Freshers are happy

OCM Reports
-----------
- [M12] Is not here
- [*OX] and [ASH] flip coin to see who goes next
- [*OX] We are all set to have the first tech talk at 6:00pm on Thursday
  - Possibly have next one chosen as well; a Wire Wrapping workshop
  - Argument about difference between "Tech Talks" and "Hackathons"
- [ASH] Has brought everyone fudge to celebrate the inaugural OCM reports
  - Nothing else to report

[M12] arrives 16:20

- [M12]'s retroactive report
  - Quiz Night booked for 3rd May
  - Need to get back to Camp Leshenaultia before they close tomorrow, or they will give away the booking!
    - [BOB] thinks he should just do it
      - [EDO] and rest of committee agree
    - A problem may be that we can't line it up with study breaks from the other Universities
    - [M12] to book Camp Leshenaultia for 21st to 24th of September
  - Plugging the guild eLearning seminar, chaired by himself
    - Encourages members to attend

Machine Technical Reports
-------------------------
Servers
- We have them
- NetApp setup, wheel keys are on them
  - Called Nortel and Onetel
  - Thanks to [MRD]

Network
- We have one

Desktops
- We have re-aquired Persephone
  - [BOB] It has been inflicted on us!
  - [ASH] fantasies about painting Persephone green
  - [BOB] issues threats
  - [SLX] wants to budget money to improve Persephone
  - [M12] threatens to throw it out the window
  - Persephone is sad that no one appreciates it :(
    - [SZM] is setting up OpenSESAME on Persephone
    - Whether you like it or not
    - It currently works better than Kalshnikov, see below

- [TPG] and [SLX] broke Kalashnikov by installing Arch
  - Graphics drivers for Arch suck
  - Will be reinstalling Ubuntu

- Red was almost fixed by [BOB]. Broken by [SLX] and [TPG]
  - [SLX] It doesn't work, but Freshers were looking upon it with awe

- [SZM] No one seems to use the Mac
  - It's location is a bit awkward
  - Also it's a Mac
  - (People who like Macs tend to have Mac laptops, and not want to use the desktop)

New equipment
- [SZM] We have aquired a keyboard, called Frederick
  - IE: A musical keyboard. Not a computer keyboard.
  - People have lots of great ideas for projects with this
  - [SLX] We will ignore it until someone does something awesome with it

Drinks and Snacks
-----------------
- [EDO] We have a coke run
- [TPG] However, we still need foo, lemonade
- [SLX] The coke machine is fragile
  - Due to the current rate of coke dispenses, we will soon need another box of coke
  - [BOB] and [TPG] are investigating/swearing at the Coke machine

Mail, Guild and SOC
-------------------
- No mail
- There was a SOC meeting. [SZM] and [M12] attended
  - Treasurer book for [EDO] 
  - They talked about PROSH
  - We didn't win any wine

Action Items
------------
- [BOB] to make vanilla coke label
  - Not done, because [BOB] hates vanilla coke
  - [ASH] motions for formal warning. No second

- [M12] and [SZM] to attend SOC Meeting tomorrow (edit: date was 2012-03-21)
  - Done, see report

- [EDO] to attend SOC Treasurer training, and maybe ED as well
  - [EDO] didn't attend SOC training
  - He will attend ED Council training
  - [M12] and [BOB] are organising [EDO]'s Treasurer Training (?)

- [*OX] to organise UCC Tech Talks
  - In progress
  - Suggests a "How to play Dwarf Fortress" talk for a future event
    - (Playing "Dwarf Fortress" sounds... like... "technical" stuff...)
  - We will continue to organise things on the list

- [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April, and talk to [TJB] about MegaLAN
  - Basically done
  - By "Basically done", they mean "We didn't start it. At all."
  - [EDO] and [TPG] then try to claim credit for choosing the date, 
     which was actually chosen by committee at the last meeting.

- [M12] to find dates when Camp Leshenaultia is free in September to October
  - Done

- [EDO] and [SLX] to visit ComSSA and talk about the Camp
  - Didn't visit them, because apparently no one would have been there
  - Emailed them
  - Will continue to email them
  - [BOB] doesn't think they check the particular email we used
  - [SLX] will email different addresses

- [TPG] and [SZM] to talk to CASSA about the Camp
  - In progress
  - Our spies report that CASSA is keen on the Camp, but have not had a committee meeting yet

- [M12] to complete LOLCAT
  - Done, has been added to Coke

- [ASH] and [M12] to organise poster templates for events
  - Not done
  - Not being aware of an action item is no excuse for not doing it!

- [EDO] to obtain three new keyboards for up to $110
  - Not done, have yet to find three keyboards that are worth getting for that price. That will be OK to use.

- [M12] to email wheel group about server for PROSH
  - Didn't send email, have dealt with otherwise

- [SZM] to add OCM report section to minutes template
  - Done, despite great difficulties presented by terrible foes


General Business
----------------

[SZM] : Vigenda
- People should not probably not use vigenda to edit other people's reports.
  - Even if it is for bug testing

[SZM] : [SZM] for coke
  - Has completed LOLCAT
  - [SLX] motions, [*OX] seconds, 7 for, 1 abstains, passes
  - [SZM] to add [SZM] to coke

[SLX] : Freshers think the room is 'crap'. Do we need to move windows machines?
  - [ASH] threatens the Freshers
  - [EDO] says that since all the windows machines are in the corner, it is impossible to move through that area.
    - This is due to people crowding around the machines, watching other people, watching other people, watching people playing games.
    - It's impossible to get to the Projects bench, tool cupboard, or state
  - Discussion about where to move the windows machines
    - [BOB] says that the current configuration is the most optimum
    - We haven't tried putting them next to the bin yet

Phone rings [M12] answers 16:52
  - After meeting, [SZM] wonders what it was about... mysterious phone call!

    - We can't put linux boxes between windows machines
    - [SZM] suggests we ask the gamers for opinions
    - [*OX] suggests we put this on the list
    - [ASH] asks when our next cleanup is
    - [SLX] suggests we defer this until them
    - [BOB] suggests we set the cleanup to the week after the Easter LAN
      - People are generally in favour
      - [SZM] to make sure nobody forgets, because they will
        - This is pending the Easter LAN actually happening
    - [M12] suggests we ask the gamers for opinions
      - [SZM] thinks this suggestion sounds familiar
 
    - Committee shout at people in the room for their opinion
      on moving the windows machines away from the corner
    
[RGR] goes from not attending to attending 16:56
[AMS] goes from not attending to attending 16:58
  
    - Arguments happen
    - [SLX] votes we just do this at the cleanup
      - [SZM] thinks this suggestion sounds familiar

[RGR] and [AMS] go back to not attending

[BOB] : Heathred Replacement
 - [BOB] is organising a replacement for Heathred
   - Nothing has been sent to the list(s) on this yet
 - Committee has not told [BOB] how much he can spend, so he couldn't tell us what he's planning
   - Last years Committee budgeted $2000
 - [EDO] if we spend $2000 at the moment, we will be quite low on money
 - [TPG] and [BOB] reassure [EDO] that we will be OK
 - [ASH] moves that we approve the spending of $2000 (plus any and all pledges) 
         for a replacement for Heathred subject to the condition that [BOB] sends the details 
         to the committee@ and tech@ lists
   - [M12] seconds, 7 for, 1 against, motion passes
   - [*OX] voted against (he wants this to be noted)
     - He thinks its too much to spend on a machine which will rarely be used
     - However, he is not hugely opposed, and doesn't want to argue, since the motion has passed.

Meeting closed 17:02

Current Action Items
--------------------
- [SZM] to replace calendar with a text file
- [SZM] to finalise work on VMs
- [JAB] to add email address to whiteboard
- [M12] to book Camp Leshenaultia for 21st to 24th of September
- [M12] and [ASH] to organise a poster template for events
- [SZM] to make sure people are reminded of their action items
- [EDO] to obtain three new keyboards for up to $110
- [SLX] to get in touch with ComSSA about the camp
- [SZM] to get in touch with CASSA about the camp
- [SZM] to setup Persephone
- [SLX] and [TPG] to fix Kalashnikov and Red
- [BOB] and [TPG] to fix issues with Coke Machine
- Someone who cares to make vanilla coke label
- [EDO] to attend some form of Treasurer training
- [*OX] to continue organising UCC Tech Talks
- [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April
- [SZM] to add [SZM] to coke
- [SZM] to organise cleanup for week after the Easter LAN
- [BOB] to budget up to $2000 (plus donations) for Heathred replacement, and email to tech@ and committee@
    



Minutes uploaded by [SZM] at 17:59 on 2012-03-27

UCC Committee Meeting 20-03-2012

Tue, 20 Mar 2012 18:40:53 +0800

UCC Committee Meeting 20-03-2012

Meeting opened at 16:06

Present [TPG] [SLX] [M12] [*OX] [EDO] [SZM] [BOB] [GOZ] [RVS] [JAB] [AMS]
Apologies [ASH]

[ASH] arrives 16:06

President's Report
------------------
- Haven't done a lot other than been elected
- Delegated looking into LANs and upgrades
- Talked to CASSA about Easter LAN
  - We should probably move ours to the week after CASSA's
    - See General business


Vice-President's Report
-----------------------
- Stuff has been happening
- Things have been breaking and being fixed
- Stuff needs working out
- [RVS] "How specific of you."


Treasurer's Report
------------------
- We still have money, don't worry
- The amount of money is:
  - $2412.19 Guild
  - $ 729.82 Westpac
  - Coins in safe
- No large purchases this week
- Owe $331.76 to members still, due to counting error by last Treasurer
  - [BOB] for stuff
  - [TPG] for drinks and snack run
- [BOB] "These are fucking amazing"
  - [BOB] talking about Kola Beer

Secretary's Report
------------------
- We have mail
  - It is religious propaganda
  - [ASH] eagerly investigates the propaganda; maybe he's keen to be converted
- Progcomp event on Saturday went well, thanks to all who attended
- We will hold some more before the final competition on 14th May

Fresher Rep's Report
--------------------
- Due to inductive reasoning: I am a fresher. I am happy.
  => The Fresher's are Happy!
- No negatives so far
- Hasn't seen many Freshers around though
- We need to advertise events more
- [BOB] thinks it is a lack of retention problem...
  - Fresher Rep's report becomes completely derailed


Machine Technical Reports
-------------------------
Servers
 - We have them
 - Meersau's disk had a date with the Microwave
   - [BOB] decided it wasn't working. The best way to make sure was to Microwave it.
   - It got more RAM, a new disk, SCSI jumpers suck
 - [BOB] We need a new gaming server
   - Discussion in General Business

Network
 - SNAP is being killed, mercilessly, despite years of faithful service
   - We will be holding a wake
 - We should think about trying and replace the SNAP VPN with something else.
   - Discussion on wheel@ 
     - Ask [SZM] if you are not on wheel@ and want more information

Desktops
 - They are working
 - Combtail's keyboard is broken
 - Someone removed a key from Cabellera's keyboard with a knife. Bastard.
  

New equipment
  - [BOB] we were donated a 2.5 inch hard disk, can put Merlo in RAID
    - Thanks to Julian Thomas (soulscollective)

Drinks and Snacks
-------------------
- They are delicious
- Red Creaming Soda sold out, need more solo, coke zero, foo, etc
  - However we have enough drinks (general) and snacks for a few weeks
- Coke machine is fixed
- [BOB] to make vanilla coke label

Mail, Guild and SOC
-------------------
- No important mail
- SOC meeting tomorrow, [M12], [BOB] and [SZM] to attend
- SOC Treasurer training also happens tomorrow
- ED Treasurer training also happens either Friday or next week
- [EDO] to attend SOC Treasurer training, and maybe ED as well

[JAB] leaves 16:25, to play Humans VS Zombies. Slacker.

Action Items
------------

General Business
----------------

[SZM] : UCC Tech Talks
 - [M12] we may be able to get sponsorship for these, as they are of an educational nature
   - [SLX] suggests we offer recorded videos of talks?
 - [ASH] we need a regular schedule for these
 - [SLX] we could do tutorials for programming / linux
 - [SZM] someone needs to actually organise the Tech Talks. 
   - Suggest we try a few in the loft, move venue later if there is high attendance.
   - [*OX] volunteers!
   - Everyone thinks fortnightly is a good frequency
   - Discussion about whether to hold talks on weekends or weekdays; [*OX] to decide
   - People agree that we should start simple, to attract Freshers
 - [ASH] We need to organise a screen for the projector
   - Will discuss on mailing list

[GOZ] leaves 16:36

[SZM] : Easter LAN
  - CASSA is having their LAN on 8th and 9th
  - [SZM] motions that we set the date of the Easter LAN to the 14th and 15th
    - [*OX] seconds, motion passes unanimously
  - [SLX] Who will organise it?
    - [TJB] is researching the MegaLAN, might be willing to help
    - [EDO] volunteers
    - [TPG] will supervise

[SZM] : Computer Clubs Camp
  - We can't do it this semester
  - [BOB] We can do it mid year (clashes with Teracon) or late Semester break (clashes less)
  - Discussion of location of previous camp and this camp.
    - Woodman Point (last year's) vs. Camp Leschenaultia (which [BOB] and [CJS] looked at last year)
    - Camp Leschenaultia is favoured
    - [BOB] internet was too good last time; prevented social interaction
      - We need bad internet!
    - [BOB] we need 25 - 30 people for it to be profitable
    - [EDO] thinks it will be more successful now that people know about it
  - We need to find out how much the other clubs want to help with organisation
    - [BOB] Camp Leschenaultia will probably be cheaper because we can do our own catering
  - [ASH] We should set a deadline to have a booking there in the next two weeks
    - [M12] will find dates when Camp Leshenaultia is free in September to October
    - [EDO] and/or [SLX] to talk to ComSSA
    - [TPG] and/or [SZM] to talk to CASSA

[*OX] : get LCD monitor cleaning fluid, sell on to members?
  - Item is generally ridiculed by committee
    - If we bought [BOB]'s crimping tools, why shouldn't we do this?
  - Item is forgotten about

[*OX] : Tal would like to ask UCC about having her birthday party in cameron hall again this year
  - Date is ~23rd April; the week after the Easter LAN
  - Committee is unanimously in favour of not being jerks (We have no problem with it)
    - unless the event clashes with the Easter LAN, which it doesn't


[M12] : Jeremy for Door and Coke
  - Hasn't done LOLDOG or LOLCAT
  - Reason for removal: Failed to attend cleanup, no apologies
  - [ASH] motions to put [M12] on Door
    - [*OX] seconds
    - The Inevitable Argument happens
    - [ASH] moves to ammend the previous motion to include the condition that no one on door objects, 
	[EDO] seconds, 6 for,  1 abstain, 1 against
  - Ammended motion is that [M12] is put on Door subject to no objections from Door group
    - 7 for, 1 abstains, motion passes
    - [M12] will be put on Door. 
      - If there are any problems, we will discuss them at the next meeting
  - [TPG] motions to put [M12] on Coke, subject to him completing LOLCAT, [SZM] seconds
    - 7 for, 1 abstains, motion passes
    - [M12] will be put on Coke, once he has completed LOLCAT
  - These are the minutes of the "University Consistency Club"

[BOB] leaves ~17:00

[ASH] : Advertising around campus (posters etc)
  - When we do events, we need a poster template to submit to the guild
  - Discussion of numbers of posters, and where to put them
    - [ASH] volunteers to organise poster template and poster stuff
    - [M12] volunteers to help
  - [SLX] we should talk to Pelican; they sent us an email
  - Deadline is tomorrow for this edition, but we should remember for future events.
  - [RVS] wants to donate adwords vouchers (internet advertising)
  - [ASH] Someone needs to design a template
     - [ASH] and [M12] to organise

[TPG] : At the risk of sounding like [BOB], we need new keyboards
  - [SZM] we wouldn't need new keyboards if people didn't do things like, I don't know, STAB THEM WITH KNIVES
  - [EDO] Gaming keyboards are broken despite not being stabbed
  - [SLX] Does anyone has any proposals for new keyboards?
    - No (not at the moment)
  - [RVS] suggests we buy cheap keyboards, [SZM] agrees
    - Within reason, obviously
  - [EDO] volunteers to do this
  - [ASH] motions that we budget up to $110 for the purchase of three keyboards
    - [SZM] seconds, motion passes unanimously
  
[M12] : Wants to discuss PROSH
  - It's in two weeks
  - Wants to put a Mac mini server in the machine room
    - We should refer this to wheel group, in theory committee is OK with it. 

[EDO] : Move to reimburse [TPG] and [BOB] of the amounts still owing to them
  - [ASH] seconds, 7 for, 1 abstains, motion passes

[M12] : OCM Reports
  - Time could have been saved in general business if things were in OCM reports
  - [M12] motions that we add an OCM report section to the minutes template.
    - [SZM] seconds, 5 for, 3 abstain, motion passes

[BOB] : New Heathred
  - Heathred is the Heath A. Loveday memorial server
    - It is our current gaming server
  - Unfortunately it is an old Delta; it is running very hot, and needs replacing.
    - 2011 Committee budgeted for a replacement
  - [BOB] appears to have been investigating a replacement for the Delta, but he left the meeting
  - Once a new machine is chosen, we will send an email to the ucc@ list for comments on the new machine's name
    - Basically, the issue is whether we should call the new machine Heathred,
 	or maintain the name Heathred for the old machine, and give the new machine another name


Meeting closed at 17:28

Current Action Items
--------------------
- [BOB] to make vanilla coke label
- [M12] and [SZM] to attend SOC Meeting tomorrow
- [EDO] to attend SOC Treasurer training, and maybe ED as well
- [*OX] to organise UCC Tech Talks
- [EDO] and [TPG] to organise UCC Easter LAN for 14th and 15th April, and talk to [TJB] about MegaLAN
- [M12] to find dates when Camp Leshenaultia is free in September to October
- [EDO] and [SLX] to visit ComSSA and talk about the Camp
- [TPG] and [SZM] to talk to CASSA about the Camp
- [M12] to complete LOLCAT
- [ASH] and [M12] to organise poster templates for events
- [EDO] to obtain three new keyboards for up to $110
- [M12] to email wheel group about server for PROSH
- [SZM] to add OCM report section to minutes template

And so, it begins.

UCC Annual General Meeting 13-03-2012

Fri, 16 Mar 2012 13:45:47 +0800

UCC Annual General Meeting 13-03-2012

Meeting Opened at 13:05

Present:
 - [MRD] Matthew Didcoe
 - [SZM] Sam Moore
 - [TPG] John Hodge
 - [CJS] Chris Squire
 - [LAW] Luke Williams
 -       Adrian Cooper
 - [M12] Jeremy Cole
 -       Wesley Cox
 - [MTL] Mark Tearle
 -       William Cheng
 - [DTK] Dylan Kerr
 - [NTU] Nick Bannon
 - [SMR] Samara Morgan
 -       Rhys McConnell
 - [*OX] Lyndon White
 - [DJA] Daniel Axtens
 - [BLZ] Cain Nexey
 -       Catherine Couter
 - [SLX] David Gow
 -       Elliot Nunn
 -       Laura Hodge
 -       Michael Piotrowski
 - [TJB] Trent Bersan
 -       Roland Kerr
 - [GOZ] Andrew Gozzard
 - [EDO] Adam Marshall
 - [ODF] Jonathon Van Buren
 - [BOB] Andrew Adamson
 -       Jonathon Astbury
 -       Jordan Miwald
 - [SAS] Samuel Shenton
 -       Ridge Shrubsall

 - President's Report
  - Technical
    - Good year, we ran many technical events and obtained new equipment
    - Events include the Robotics Competition and Programming Competition, run by [SZM]
    - VM creation process
    - Installed a UPS, an invaluable addition to the machine room
    - Upgraded copper from Cameron Hall Comms room to better copper
    - Thanks to [MRD] for obtaining a NetApp and a CISCO switch
    - Thanks to [DAA] for setting up backups
    - Bought (crimping) tools and hardware
    - Upgraded and bought new clubroom machines
  - Social
    - Ran the Computer Clubs Camp with ComSSA (Curtin) and CASSA (ECU), this was a huge success
    - UCC Birthday Dinner
    - LANs, thanks to [TPG] and others
    - Hardware hacking nights
    - Attempted to revive Monday night at the movies
    - Events with Perth Linux User's Group (PLUG); last week Debian Bug Squashing, tech talks
      - Wants to see these sort of events continue, as we have similar goals to PLUG
    - Events run with UniSFA and Unigames, including the Cameron Hall Charity Vigil and Cameron Hall Quiz Night
  - Clubroom
    - Rebuilt machine room (again)
    - Removed old pidgeon holes
    - Got new couches
    - Painted a stairwell
  - Administrative
    - [ASH] did committee meeting minutes on a Typewriter
    - Finalised the incorporation, after 10 months work!
      - Thanks to [DJA], [MRD] and all others involved in this process
    - Grew membership; already have 208 members
    - Thanks to people who helped on O'Day
    - Retention of members seems to be good so far
    - Change of guild, excitement
  - Moving Forward
    - Automate processes, such as setting up of VMs
    - Fix broken or failing technologies, such as the Door
    - The club should start to focus on cool, new, "out there" technologies
    - Would like to see saving and planning for the UCC 40th Anniversary (2 years away)
    - Would like to see experiments with different events to what the club is normally involved in, such as
      - Relay for Life
      - PROSH in particular
   - If we get a new clubroom, it will be the most important thing to happen to the club in 20 years.
     - Don't screw it up!

 - Vice President's Report
  - Another strong year for the club in terms of membership
  - We have something that may loosely represent a budget for this FY.
  - Limited number of events (compared to what we would have loved to hold), LANs (thanks [TPG] and others) along with Quiz Night again well received.
    - Would have liked to run a Mega LAN
    - This could be something for next committee to work on
  - Have felt increasingly frustrated by maturity level of the committee, one of many reasons (most personal) I will not be seeking re-election.
  - Thank all those who have contributed to the club not only this year but last year while I was pres, been a pleasure working with you all.
  - Ignoring what I said earlier, I would encourage active members to nominate for committee, we need people to keep moving the club forward.
  - Would like to see the Camp run again this year
  - Improvements to the clubroom
  - Would like to see committee support for automating VMs and switching stuff

 - Treasurer's Report
   - We spent a lot of money this year
   - Despite this, we came out ahead
   - Notable expenses included:
     - 3 new clubroom machines (clownfish, kalashnikov, cabellera)
     - Coke machine rebuild, thanks [BOB]
     - The Computer Clubs Camp
     - All this cost us lots of money
   - Recieved $4400 from drinks, $2600 from snacks, spent $5000 = $2000 profit
   - $6000 tools and hardware
   - $6000 to run camp, $1000 from members, $1500 each from other clubs, $200 grant
     - Worth it despite the loss
   - $3500 from memberships
   - $2000 guild grants, thanks to the guild
   - $3300 from interest on the term deposit
   - Balances
     - Westpac $389.32
     - Safe $2.20
     - Guild Account $2412.19
     - Cash Reserve $425.94
     - Term Deposit $50504.79
     - Member Accounts $331.76 owed to members
     - Total available $2897.89
   - Fun year, learnt a lot
   - Club's finances are in a much better state than at the start of 2011
   - Dispense rebuild has helped the club
   - [MRD] members are entitled to view the financial records; ask the Treasurer

 - Secretary's Report
  - Has sent apologies

 - Fresher Representative's Report
  - We saw a fresher intake of 103, which was up from the previous year.
  - 2011 was a good year for new members, we ran a lot of events easily accessable to freshers which were very successful, like the (2011) Fresher Welcome, Easter LAN, Quiz Night and many more.
  - My time with the club so far has been immensely valuable on a educational and a personal level.
  - I'd like to thank the committee and all members who helped to make this year a success.
  - Finally, this year we've got a fresher intake of 120, it would be great to see more accessable events advertised more widely around campus, perhaps something for this years fresher rep to work on.
  - 120 is more than 103
  - We need to not scare the Freshers away
  - Freshers are a good source of income
  - They are investments for the future
    - Our investments are maturing

- Motions on Notice
  - None

- Election of the 2012 Committee

 - Election of two (2) returning officers
   - [MRD] motions that the club elect [MTL] and [LAW] as two returning offers, [BOB] seconds, unanimous

 - Suspension of standing orders
     - [BOB] motions to suspend standing orders, [MRD] seconds, unanimous
     - [BOB] procedural motion to allow nominees to vote on paper, [DJA] seconds
       - Nominees will write down their own votes on paper, then leave the room while everyone else votes by show of hands.

 - Elections conducted by returning officers

  - President
    - [BOB] nominates [TPG], [CJS] seconds, [TPG] accepts
    - [DJA] nominates [ASH], [*OX] seconds, [ASH] accepts
    - [M12] nominates himself, [TJB] seconds, [M12] accepts
    - [*OX] nominates [BOB], [TJB] seconds, [BOB] accepts
    - [CJS] nominates [SLX], [BOB] seconds, [SLX] declines
    - [MRD] now describes the role of President, paraphrasing section 16.1 of the constitution
      - Nominees must be Guild Members and UCC Members
      - They all are
    - Nominees all give speeches
    - Nominees answer questions
    - [TPG] is elected to the position of President

  - Vice President
    - [ODF] nominates [ASH], [BOB] seconds, [ODF] accepts
    - [ODF] nominates [SLX], [TJB] seconds, [SLX] accepts
    - [*OX] nominates [ODF], [TJB] seconds, [ODF] accepts
    - [RVS] nominates [BOB], [BOB] declines
    - [SLX] nominates [SZM], [SZM] declines
    - Laura Hodge nominates [M12], [TPG] seconds, [M12] accepts
    - [CJS] nominates [DTK], [MRD] seconds, [DTK] accepts
    - Nominates to give speeches
       - [BOB] procedural motion to hold applause, [CJS] seconds
    - Nominees answer questions
    - [SLX] is elected to the position of Vice President

  - Secretary
    - [SLX] nominates [SZM], [TPG] seconds, [SZM] accepts
    - [MRD] nominates [ASH], [DJA] seconds, [ASH] accepts
    - [BOB] nominates [ODF], declines
    - [DJA] nominates [M12], [LAW] seconds, [M12] accepts
    - [CJS] nominates [EDO], [*OX] seconds, [EDO] accepts
    - [EDO] nominates [CJS], declines
    - [*OX] nominates [DJA], declines
    - [MRD] procedural motion to limit speeches to 30s speeches, [BOB] seconds
    - [SZM] is elected to the position of Secretary

  - Treasurer
    - [MRD] and [DJA] simultaneously nominate [TPG]
    - ... [TPG] is already the new President!
    - [DJA] nominates [M12],  [SLX] seconds, [M12] accepts
    - [MRD] nominates [ASH], declines
    - [*OX] nominates [ODF], declines
    - [CJS] nominates [DTK], declines
    - [GOZ] nominates [EDO], [TJB] seconds, [EDO] accepts
    - [SLX] nominates [GOZ], declines
    - Nominees answer questions
    - [EDO] is elected to the position of Treasurer (Good luck!)
    
  - Fresher Representative
    - Implicit nominations:
      - Jordan Miwald 
      - [SAS] Samuel Shenton
      - Ridge Shrubsall
      - Jono Astbury
      - Michael Piotrowski
      - William Cheng
      - Rhys McConnel
      - Wesley Cox
    - Nominees answer a variety of questions
      - Some questions were good, some were not
    - [MRD] moves that we vote, [TPG] seconds
    - Drum roll...
    - Jono Astbury is elected to the position of Fresher Representative
    - Freshers are happy!
    
  - Three (3) Ordinary Committee Members (OCMs)
    - [ODF] nominates [*OX], [EDO] seconds, [*OX] accepts
    - [DJA] nominates [ASH], [MRD] seconds, [ASH] accepts
    - Aaron Pytte nominates [GOZ], [SLX] seconds, [GOZ] declines
    - Roland Kerr nominates [TJB], Laura Hodge seconds, [TJB] accepts
    - [BOB] nominates [DTK], [DJA] seconds, [DTK] accepts
    - [MRD] nominates Ridge, [TJB] seconds, Ridge accepts
    - [ODF] nominates [M12], [SMR] seconds, [M12] accepts
    - [DJA] nominates Jordan [M12] seconds, Jordan accepts
    - [GOZ] nominates [RVS], [RVS] declines
    - [CJS] nominates [SAS], [SZM] seconds, [SAS] accepts
    - William Cheng nominates himself, [BOB] seconds
    - [MTL] procedural motion to limit speeches to 5 words, [BOB] seconds
    - Nominees give speeches, most are longer than 5 words
    - [ASH], [*OX] and [M12] are elected to the positions of OCM
    
 - Reinstatement of standing orders
    - [LAW] moves that the club reinstate standing orders, [BOB] seconds, unanimous

- General Business
  - None

Meeting closed at 14:53

Summary of 2012 Committee Members
 - President: [TPG] John Hodge
 - Vice President: [SLX] David Gow
 - Treasurer: [EDO] Adam Marshall
 - Secretary: [SZM] Sam Moore
 - Fresher Representative: Jono Astbury
 - OCM: [ASH] Ashley Tyndall
 - OCM: [*OX] Lyndon White
 - OCM: [M12] Jeremy Cole

UCC Committee Minutes 29-02-2012

Thu, 08 Mar 2012 19:49:04 +0800

UCC Committee Minutes 29-02-2012
Meeting opened at 18:00

Present: [BOB] [MRD] [LOL] [TPG] [DJA] [CJS] [SZM] [EDO] [SLX] [DTK] [TJB]
Apologies: [ASH]
Absent:


President's Report
------------------
- 180 members in member database for 2012 already
   - Memberships must be renewed by 9th March, else they will be locked
- Thanks to all that helped O-Day


Vice-President's Report
-----------------------
- Will miss Conrad. (n'aww)


Treasurer's Report
------------------
- Financials looking healthy after O-Day
- Safe had about $1,200
   - $1,000 from the O-Day stall
- Guild $2,132.92
- Westpac $558.92
- Cleared close to $2,000 that was owed to members
   - Liability free at the moment

Secretary's Report
------------------
- Mail was checked


Fresher Rep's Report
--------------------
- Freshers are happy.


Machine Technical Reports
-------------------------
Servers:
- We have them.
- 2RU of rack space for CASSA
   - Same conditions as CSSE
   - [BOB] motions, [SZM] seconds. Unanimous.

Network:
- We have one.
- [DJA] censors a hilarious joke
   - Also snort NIDS is broken or something

Desktops:
- We have a new one. It's called cabellera (continuing the tradition of dumb
   names for computers)
   - Thanks to [SZM] for organising it.
   - See tech@ for details.
- The TrimSlice is now running Ubuntu
   - It is now called Kalashnikov
- Clownfish now has OpenSUSE
   - HOW APPROPRIATE BECAUSE IT IS AN OS FOR CLOWNS.
- Two of our thin terms need power supplies, as they are broken
   - [BOB] motions to spend $100 on new power supplies
     - [SZM] seconds, unanimous.

New Equipment:
- [BOB] lent a screen on permanent loan


Drinks and Snacks
-----------------
- We have many.
- Going through drinks like MAAAAAAAAAAAD
- We might need more coke and coke zero


Mail, Guild and SOC
-------------------
- SOC cleanup coming up this weekend
   - Sunday 4th at 11am (assumed... no time was given)
   - Anyone that can show up would be appreciated it
   - Anyone purged from door at the last cleanup can redeem themselves at this
     one
- A club support officer has been appointed in the Guild, starting on March
   5th
   - We now go through this officer to sort out non-financial club issues
   - Ben Johnson is the man
- Need to advertise our AGM in Guild News
   - [LOL] to do this
- Treasurer training coming up on March 21st
   - This is after the AGM, so we will send our treasurer for 2012

Action Items
------------
- [TPG] to purchase SATA disk for TrimSlice (up to $100)
   - Done.
- [MRD] to purchase new blind (up to $300)
   - Not done.


General Business
----------------
- [ASH] Buying of old LCDs
   - Does UCC want to sell some old 4:3 LCDs
   - Only ones not in use are broken
   - We don't have any
- [GOZ] for door and coke.
   - [DJA] motions to put [GOZ] on door and coke, [LOL] seconds
   - Unanimously put on both
- [TJB] apologises for not attending the cleanup
   - UCC is not linked to his regular email
   - Will attend the cleanup this weekend
   - [DJA] moves to put [TJB] back on door, [LOL] seconds
   - 6 for, 1 abstain. Motion passed
- [BOB] bought some couches for the club
   - We will pick them up on Saturday
   - Cost was $150 for two
   - [MRD] motions to reimburse [BOB], [TPG] seconds
   - 5 for, 2 abstain. Motion passed


Current Action Items
--------------------
- [MRD] to purchase new blind (up to $300)
- [BOB] to fix door lock
- [LOL] to add AGM to next Guild News


Meeting closed at 18:42
---
Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/


------------------------------

UCC Committee Minutes 7-03-2012

Thu, 08 Mar 2012 19:43:20 +0800

UCC Committee Minutes 7-03-2012
Meeting opened at 18:02

Present [SZM] [BOB] [ASH] [CJS] [MRD] [TPG] [DTK] [TJB]
Apologies [LOL]

President's Report
------------------
- Not much to report
- Thanks for a good year
- "F*** you guys have done a good job!"
  - He really said this!

Vice-President's Report
-----------------------
- AGM next Tuesday at 1:00pm, please turn up

Treasurer's Report
------------------
- Hectic year
- Blah blah blah, we have money
- Will deliver a full report at the AGM

Secretary's Report
------------------
- Apologies
- [TPG] checked the mail, we had a phone bill

Fresher Rep's Report
--------------------
- Freshers are happy
- Has met some of the Freshers
- Cannot name any of the Freshers
- Fresher Welcome went well

Machine Technical Reports
-------------------------
Servers
- Nothing to report

Network
- We have one
- UCC wireless under "heavy load", but coping well

Desktops
- THEY ARE ALL BROKEN
- [BOB] broke Cabellera
  - [SZM], [SLX], [TPG] reinstalled
  - Solution: Never update it past Debian 6.0.0
    - Ever
    - This is an awesome solution
- Cichlid (Windows/Ubuntu) is broken
  - Overheating?
  - [TJB] and [DTK] have been investigating
- OpenSESAME has been installed on Clownfish
  - It has broken and been fixed 1000000 times

New equipment
- Couches cost $150
  - Thanks to [DTK] (who lent a ute), [BOB] and [TJB] for picking up

Appliances
- UniSFA doesn't want Fukashima, so we got it back

[M12] arrives 18:16

- [BOB] replaced Door Lock
  - [ASH] attempts to test the lock 
  - [BOB] holds the door shut from the inside
  - [ASH] concludes that the door lock is still broken

Drinks and Snacks
-----------------
- Selling like pancakes
- Discussion of selling hot food, such as pancakes
- We need a coke/solo/foo/lemonade run
- LEDs on Coke machine failed, [BOB] investigating

Mail, Guild and SOC
-------------------
- Mail got checked
- Cleanup on Sunday was sucessful, thanks to all who attended
- Next SOC meeting is on the 21st of March

Action Items
------------
- [BOB] to purchase thin term power supplies (for $100)
  - Done
- [MRD] to purchase new blind (up to $300)
  - Not done ("Ha!")
- [BOB] to fix door lock
  - Done
- [LOL] to add AGM to next Guild News
  - Done


General Business
----------------
- [TJB] people want speakers for a desktop
  - THIS CONVERSATION HAS BEEN CENSORED
  - The outgoing committee can't really act on this
  - It should be referred to the next committee, after the AGM
- All members are encouraged to attend the AGM on Tuesday at 1:00pm in the Guild Council Room
  - [TJB] are proxy votes allowed?
    - Proxy votes are not allowed under the constitution; you must attend to vote
- [DTK] for door/coke
  - [BOB] moves that we add [DTK] to door and coke
    - [CJS] seconds
  - [ASH] "have the things been thinged?"
    - Yes
  - Motion passes unanimously
- [TJB] wants to apply for winadmin
  - The procedure is to email both committee@ and wheel@
- [BOB] wants to be reimbursed $46.05 for door lock stuff
  - [MRD] seconds
  - Motion passes unanimously
- [ASH] are we maintaining the three couch setup?
  - There are definately safety issues
  - We will get rid of the old couch
  - Or... we will suspend it from the ceiling! 
    - Genius idea from [BOB]
  - Other productive comments involve rack mounting the couches.
- [BOB] there is a Debian Bug Squashing Party this weekend
  - Saturday from 2pm onwards
  - 9am to 5pm on Sunday
- [BOB] we need to take some stuff to the skip on Saturday
  - Couch, screens, etc
  - We also need to clean the clubroom (again, sigh)
  - [TPG], [BOB], [SZM] and [TJB] to help out
  - Arrive at UCC by 12:00pm
- [BOB] on Friday we need to take trestle tables to the loft
  - [SZM] and [M12] to organise on Friday

Current Action Items
--------------------
- [SZM] and [M12] to pick up trestle tables on Friday

Meeting closed 18:37
---
Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/

UCC Committee Minutes 22-02-2012

Thu, 23 Feb 2012 11:48:32 +0800

UCC Committee Minutes 22-02-2012
Meeting opened at 18:15

Present [SZM] [BOB] [TPG] [CJS] [ASH] [DTK] [NTU]
Apologies [DJA] [MRD] [LOL]

President's Report
------------------
- Thanks to everyone who attended cleanup. Clubroom is tidier. Would have been nice to finish on saturday.
- Looking forward to uni starting.

[NTU] arrives 

Vice-President's Report
-----------------------
- Absent, apologies

Treasurer's Report
------------------
- Too lazy for balances
- Picked up fresher guide, helped put up posters
- Gaming

Secretary's Report
------------------
- Absent, apologies
- Mail was not checked

Fresher Rep's Report
--------------------
- Fresher's are happy
- According to [ASH]'s definition of "happy"
- No new freshers yet
- Did well in exams

MATHS IS AWESOME

- Unprintable comments about how awesome maths is
- Emailed uniprint about Fresher Guides; they printed, [TPG] picked up
- Put windows 7 on work machine. Well done.
- Did not have breakfast.
- [BOB] cautions [ASH] for not eating breakfast
- [TPG] says F*** you all
- [CJS] and/or [BOB] motion that [ASH] eats two weetbix a day
- Someone tries to ammend the motion
- General wasting of time occurs
- Motion is forgotten about

Machine Technical Reports
-------------------------
Servers
- [DJA] has been doing stuff with snort
- [SZM] broke mufasa (progcomp VM); site has been moved to sigma
- Work on VMs initially progressed well, but has stalled due to confusion with preseeding MD5 hashes of passwords.

Network
- Nothing to report

Desktops
- New humpback has arrived; called cabellera, AMD F1 running debian, [SZM] to send details to tech@
- [ASH] installed Ubuntu on clownfish, [BOB] intends to install OpenSUSE again
- There may be an issue with pinball's graphics card. 
- We should get a storage device for the TrimSlice
  - [ASH] moves to spend up to $100
  - [TPG] seconds
  - Discussion about price occurs, with vague threats of ammending the motion
  - Vote is actually taken
  - Unanimous
  - [TPG] to get a SATA drive for TrimSlice

New equipment
- [BOB] donated two servers for parts

Drinks and Snacks
- Snack run done, thanks to [BOB], [CJS], [SZM]
- We need coke, lemonade, coke zero

Appliances
- Electron gun monitor (and attached microwave) have been donated to UniSFA, UCCans are free to use it.
- [DAA] is getting buttons to work on Coke Machine
- Door sensor was overheating. [DJA] turned off. [BOB] fixed.
-----------------

Mail, Guild and SOC
-------------------
- No one checked mail
- SOC meeting last wednesday; [ASH] attended. Treasurer training happens soon. New treasurer must attend.

Action Items
------------
- [TPG] to organise float for O-Day
  - Done
- [MRD] to update machine room key page
  - Done by [TPG]
- [TPG] to install something other than Acess on the TrimSlice
  - Deferred until we get a storage device (discussion moved to Desktops)
- [CJS], [TPG] and [NTU] to go on snack run before O'Day
  - Done by [CJS], [BOB] and [SZM]
- [MRD] to purchase new blind (for up to $300)
  - Unknown, assumed Not Done

General Business
----------------
- [ASH] wants to know when the AGM is. So does [SZM].
  - Date is To Be Announced
- [BOB] we need volunteers for O'Day on Friday
  - Please volunteer at http://wiki.ucc.asn.au/ODay2012
  - Need 2 to 3 on stall, 2 to 3 in clubroom, 1 or 2 in a constant state of transit. Total 8 people.
  - Confirmed volunteers are [BOB], [TPG], [SZM] and [ASH] (but he has to help UASS as well)
  - We need to clean up hallway.
  - [BOB] will be here at 6:30am (!!!)
- [SZM] the programming competition has been pushed back more than two months due to complaints about timing
  - Competition is now on the 14th of May
  - Blah blah blah, visit http://progcomp.ucc.asn.au

Current Action Items
--------------------
- [TPG] to purchase SATA disk for TrimSlice (up to $100)
- [MRD] to purchase new blind (up to $300)

Meeting closed at 18:59
---
Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/

C Committee Minutes 15-02-2012

Thu, 23 Feb 2012 11:45:32 +0800

C Committee Minutes 15-02-2012
Meeting opened at 18:07

Present: [MRD] [LOL] [TPG] [ASH] [CJS] [SZM] [DTK] [DJA] Apologies: [ASH]
Absent: [BOB]


President's Report
------------------
- Absent


Vice-President's Report
-----------------------
- O-Day rapidly approaching, need to finished fresher guide by Monday


Treasurer's Report
------------------
- Paying bills
   - Last part of coke machine
   - New machine (humpback replacement)
   - Big snack run coming up
- Balances
   - Guild $2,348.72
   - WestPac $238.49


Secretary's Report
------------------
- Nothing to report
- Mailed checked by [ASH], thanks [ASH]. Thash.


Fresher Rep's Report
--------------------
- Freshers are happy.
- Apologies


Machine Technical Reports
-------------------------
Servers:
- [DJA], [MRD], [SZM], [BOB], [DAA] upgraded and installed snort on servers
   - Also started work for VMs
   - See tech@ for details

Network:
- Had two short downtimes
   - Hurray UWA

Desktops:
- New humpback coming soon

New Equipment:
- Nothing


Drinks and Snacks
-----------------
- Snack run coming up for O-Day


Mail, Guild and SOC
-------------------
- SOC meeting tonight


Action Items
------------
- [BOB] to either purchase or otherwise obtain membership stickers
   - Done?
- [MRD] to update machine room key page
   - In progress
- [TPG] to install something other than Acess on the TrimSlice
   - Not done.
- [CJS], [TPG] and [NTU] to go on snack run before O'Day
   - Not done.
- [MRD] to update membership form with checkbox for fees payed via dispense
   - Done.
- [SZM] and [TPG] to organise new humpback
   - Done.


General Business
----------------
- [MRD] purchase of new blind for North facing window
   - [MRD] motions to spend up to $300 on a new blind. [LOL] seconds.
     - Unanimous.
- [TPG] to organise float for O-Day

Current Action Items
--------------------
- [TPG] to organise float for O-Day
- [MRD] to update machine room key page
- [TPG] to install something other than Acess on the TrimSlice
- [CJS], [TPG] and [NTU] to go on snack run before O'Day
- [MRD] to purchase new blind
- [TPG] to organise float for O-Day


Meeting closed at 18:23
---
Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/